DPR Construction is hiring: Receptionist in Santa Clara

Job Title: Receptionist

DPR Construction is looking for a self-motivated, organized, and personable Receptionist to join our team. As the first point of contact for teammates, visitors, clients, and vendors, you will represent the company and be responsible for ensuring a welcoming and professional atmosphere. In this role, you will work with all members of the organization and will perform a variety of administrative and support functions, ensuring the smooth running of day-to-day operations for our Silicon Valley Office.

Duties and Responsibilities

• Greet guests, ensuring they are connected with the appropriate employees, find the correct conference room, and are made to feel comfortable while waiting.
• Oversee the Redwood City/Santa Clara voicemail
• Maintain office inventory, including conference room supplies, kitchen/breakroom essentials, and office equipment.
• Provide administrative support to the Office Manager and other departments as required.
• Assist with the planning and coordination of internal and external events, such as wine bars, happy hours, trainings, large meetings and client events.
• Support the reservation and setup of conference rooms for interviews, meetings, and events.
• Manage the mail, shipping & receiving process in coordination with the facilities team, ensuring timely handling of mail and packages.
• Order meals for large and last-minute meetings and events.
• Maintain hygiene items in restrooms and ensure cleanliness of kitchen and break areas, including performing tasks like loading/unloading dishwashers and wiping down counters. Cleaning of specialty coffee machines, restocking drinks and snacks, etc.
• Perform other related duties as needed to ensure the efficient operation of the office to include vendor management and facilitating routine and emergency maintenance of equipment.
• Support the Learning & Development Manager with in-person training initiatives including planning, day-of logistics, and data management.
• Assist with scheduling training sessions
• Booking training rooms
• Ordering catering
• Preparing and gathering materials
• Sending email reminders to learners
• Serving as an administrator for Workday Learning as needed, assisting with class creation and training data entry

Qualification and Skills

• Minimum of 3 years as a receptionist/office administrator, preferably in a highly collaborative environment.
• Strong organizational skills with an ability to prioritize and manage multiple tasks simultaneously.
• Strong customer service skills with the ability to interact professionally with a variety of people.
• Anticipate issues before they arise, and effectively problem solve in advance using creative thinking and collaborative problem solving.
• Excellent listening, verbal and written communication skills.
• Ability to work effectively as part of a team and remain flexible with day-to-day tasks.
• A proactive attitude, strong work ethic, and "can-do" mindset.
• Must be able to maintain discretion and strict confidentiality in all matters.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneDrive, etc.).
• Ability to work independently and take ownership of responsibilities and tasks.
• This is an in-office, public-facing role that requires occasional late hours for events.
• Bilingual, Spanish speaking a plus

Physical Requirements

• Prolonged periods of sitting at a desk while working on a computer.
• Ability to remain on your feet for extended periods.
• Must be able to lift up to 20 lbs.

Anticipated starting pay range: $22.00- $35.00