Human Resources Generalist Job at Allies in Trenton

Human Resources Generalist

J ob Location: Hamilton, Mercer County, New Jersey

Schedule: M onday-Friday, 9:00 AM-5:00 PM ( Full-Time, Exempt)

ABOUT US:
Allies was founded in 1999, and for over two decades, has been paving a path to independence, acceptance, and equality for individuals with special needs. Through effective programming, and adequate support services, Allies staff assist people with special needs live richer lives. Allies provides great care and opportunities to the individuals we serve through recreational, educational, vocational and cultural programs that add depth to their lives. Allies services are entirely customizable to meet the unique needs, hopes, dreams, and desires of the people we serve.
Purpose:
The Human Resources (HR) Generalist performs a broad range of HR functions on a day-to-day basis. The HR Generalist is responsible for the input and management of personnel data and records and provides support to the Human Resources Department in everyday tasks. The HR Generalist will work independently, learn every aspect of the department, and provide back-up when and where needed. The HR Generalist will act in accordance with all HR privacy and personnel processes, including ensuring compliance with strict Human Resources Department confidential and HIPAA information.

Essential Functions:

• Prepares paperwork for new employee orientation and onboarding, coordinating with cross-functional departments to ensure that orientation runs smoothly.
• Maintains accurate and up-to-date human resource files, records, and documentation in electronic form.
• Inputs and maintains employee information in the company Human Resources Information System (HRIS), Paycom.
• Performs scanning and indexing of personnel files and payroll records into the Document Management System (OnBase).
• Upon request, retrieves documents from employee personnel records to assist staff and management.
• Answers telephone inquiries on behalf of the HR Department.
• Responds to employment verification requests.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists the Recruitment team with preparing and processing new hire paperwork, contacting applicants/candidates, and other recruitment tasks as needed.
• Upon request from the Recruitment team, conducts personnel file reviews of former employees applying for rehire.
• Assists with the planning and execution of meetings, exit interviews, and special events (such as hiring events).
• Assists in the communication, interpretation, and upkeep of employee handbook and organizational chart.
• Generates various HRIS reports as needed.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains files to the State of NJ licensing standards .
• Assists during the administrative review of HR file for audits.
• Participates in administrative staff meetings and attends other meetings, trainings, and seminars.
• May be requested to assist and share in general department functions when needed.
• Other duties and special projects as assigned.

Knowledge and Skills:

• Strong interpersonal skills to handle sensitive, private, and confidential situations.
• Excellent oral and written communication skills.
• Independent judgment is required to plan, prioritize, and organize diversified workload.
• Ability and flexibility to deal with individuals from all levels of the organization in a professional manner.
• A detail-oriented person with the ability to multi-task and problem solve.
• Must be highly organized and able to communicate clearly and concisely, both orally and in writing.
• Must possess a vibrant personality, be empathetic, patient, trustworthy, and enjoy working with people.
• Manages time and tasks wisely and works to complete assignments in a timely fashion.
• Works independently and within a team on special non-recurring and ongoing projects.
• Proficiency in Microsoft Office Suite and HRIS data management.

Education and Work Experience:

• Graduation from an accredited college or university with a bachelor's degree in Human Resource Management, Business, Public Administration, or a closely related field with at least one (1) year of related administrative and/or Human Resources experience.
• One year of relevant administrative and/or Human Resources experience may be substituted for each year of required education.
• SHRM Certification preferred but not required.

Required Licensed and/or Certificates :

• Valid unrestricted driver's license with good driving record.

Working Conditions :

• Work a 40-hour flexible schedule as determined by supervisor.
• While performing the duties of the job, employee may travel by automobile, utilizing own vehicle (eligible for travel/mileage reimbursement) or Allies Fleet vehicle.
• Occasional lifting of up to 25 lbs.
• Intermittent physical activity including bending, reaching, climbing, and prolonged periods of sitting/standing.
• Minimal hazards, general office working conditions.

Benefits Offered to Full Time Employees:

• Health Insurance
• Vision & Dental Plans
• Prescription Drug Plan
• 401k Retirement Plan with company match
• Paid Time Off, Paid Sick Leave and Paid Bereavement Time Off
• Tuition Assistance
• (8) Observed Holidays
• Life Insurance & Disability Insurance
• Other Benefits/Perks

At Allies, you will meet passionate people dedicating their lives to helping others. We are constantly striving to improve the lives of the people we serve. As a result, we are constantly growing to become better people and a better company. If you have compassion for others and a desire for personal growth and wish to bring that compassion and commitment to work, you will be a great fit!

A llies, Inc. is an Equal Opportunity Employer