Human Resources Manager

Human Resources Manager

Status: Full-Time | Exempt
Location: Bethesda, MD

Hybrid work schedule (in-office and remote) available after 90 days.

The Barker Adoption Foundation, a mission-driven nonprofit dedicated to serving children, birth parents, and adoptive families, is seeking an experienced Human Resources Manager to oversee our HR operations. This is a hands-on role that combines human resources management, payroll and benefits administration, compliance oversight, and employee engagement in a collaborative and supportive environment.

Position Summary

The Human Resources Manager is responsible for managing all agency-wide HR functions, including recruitment, performance management, onboarding/offboarding, payroll and benefits administration, and personnel record management in compliance with licensing and accreditation standards. This position reports to the Director of Finance & Administration and plays a critical role in fostering a positive, compliant, and mission-aligned workplace.

Key Responsibilities

1. Human Resources Administration

1. Maintain and update personnel files (electronic and paper) for volunteers, board members, staff, and contractors.

1. Support licensing and accreditation reviews through accurate and timely HR file preparation.

1. Manage onboarding and offboarding processes, ensuring completion of clearances, references, and required documentation.

1. Track and maintain current staff, contractor, and trustee information, including organizational charts and clearance/medical records.

1. Manage annual contractor agreements and track required staff training.

1. Oversee HRIS (PNI) administration and ensure HR forms are current and accessible.

1. Support recruitment efforts, interview coordination, and new hire orientation.

1. Administer employee performance review processes and support disciplinary actions as needed.

1. Maintain and update the Employee Manual.

1. Obtain and maintain Notary Public licensure for Maryland, D.C., and Virginia.

1. Payroll & Benefits Administration

1. Process semi-monthly payroll using third-party payroll software.

1. Administer 403(b) contributions and employer match, HSA deposits, and PTO accruals.

1. Manage employee benefits, including open enrollment, enrollments/terminations, and claims.

1. Review and reconcile year-end W-2s and payroll records.

1. Coordinate with vendors to evaluate and secure benefit providers.

1. Ensure compliance with HR-related state and federal regulations and Hague accreditation standards.

1. Participate in agency meetings, events, and team-building activities.

Qualifications

1. Bachelor's degree in Human Resources, Business Administration, Accounting, or related field required.

1. HR certification (e.g., SHRM-CP, PHR) or Payroll certification (e.g., FPC, CPP) preferred.

1. Notary Public commission in Maryland, D.C., and Virginia, or ability to obtain shortly after hire.

Experience

1. 3-5 years of progressively responsible experience in human resources administration, including recruitment, onboarding/offboarding, and policy management.

1. 2-3 years of payroll processing and benefits administration experience using third-party payroll systems.

1. Experience with HRIS platforms and employee data management.

1. Familiarity with employment laws in Maryland, D.C., and Virginia.

1. Preferred: nonprofit or multi-jurisdictional HR experience, QuickBooks Online proficiency, and prior involvement with licensing/accreditation.

Skills & Abilities

1. Strong organizational and time management skills with keen attention to detail.

1. Excellent interpersonal and communication skills.

1. Ability to maintain confidentiality and exercise discretion.

1. Proficiency in Microsoft Office Suite and cloud-based systems.

Compensation and Benefits:

We offer a competitive salary and benefits package commensurate with experience, including health insurance, retirement plan, paid time off, and opportunities for professional development.

How to Apply

Please submit your resume and a cover letter detailing your interest in the position and alignment with Barker's mission. Applications will be reviewed on a rolling basis until the position is filled.