San Jose-Evergreen Community College District
BUSINESS SERVICES COORDINATOR
San Jose-Evergreen Community College District, San Jose, California, United States, 95199
POSITION SUMMARY
The Business Services Coordinator reports to the Business Services Supervisor at San Jose City College. The position is full-time, 12 months per year, working Monday through Friday from 8:00 a.m. to 5:00 p.m. This role is represented by CSEA (California School Employees Association), Chapter 363.
POSITION PURPOSE
Under the supervision of an assigned administrator, performs administrative and secretarial support activities. Office duties include coordinating campus facilities requests, assisting students with tuition balances, and providing clerical support for the Administrative Services Office.
KEY DUTIES AND RESPONSIBILITIES
Coordinate campus facilities and rental arrangements.
Act as liaison, schedule facilities, issue permits, collect forms, and manage rental fees.
Manage student fee processes.
Analyze, investigate, resolve, and collect fees; act as Bursar; manage holds and payment plans.
Assist in preparing grant reports.
Maintain departmental budgets.
Make transfers, create purchase orders, and pay vendors.
Review and analyze financial transactions.
Ensure accuracy, proper coding, and reconcile with vendors.
Assist in accounting reports and audits.
Document adjustments, prepare reports, and support auditors.
Reconcile campus deposits.
Include various departments, manage cash, and deposit in a timely manner.
Maintain event and van schedules.
Manage web schedules and coordinate with neighborhood associations.
Handle payroll and reimbursements.
Check-in/disburse checks, prepare advances, and coordinate with District Office.
Disburse petty cash and meal money.
Reconcile and prepare reimbursement requests.
Prepare change funds and reconcile cash reports.
Manage cash boxes and bank deposits.
Manage agreements.
Maintain, monitor expiration, and inform staff.
Assist with lost warrants.
For financial aid, payroll, and reimbursements.
Perform administrative support functions.
Prepare correspondence, reports, and graphic materials.
Support boards and committees.
Prepare agendas, minutes, and distribute materials.
Perform other duties as assigned.
EMPLOYMENT STANDARDS Knowledge of:
Office procedures and organization
Record keeping and reporting principles
Financial accounting methods and practices
Modern office equipment and computer software
Spreadsheets and financial reporting
Mathematics for computations and statistics
English language usage
Skills and Abilities to:
Coordinate facility use logistics
Perform responsible administrative work with judgment
Interpret policies, laws, and procedures
Work independently
Prepare reports and maintain records
Manage multiple budgets
Communicate discreetly and effectively
Explain technical concepts
Conduct financial analysis and audits
Research and resolve technical financial problems
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The Business Services Coordinator reports to the Business Services Supervisor at San Jose City College. The position is full-time, 12 months per year, working Monday through Friday from 8:00 a.m. to 5:00 p.m. This role is represented by CSEA (California School Employees Association), Chapter 363.
POSITION PURPOSE
Under the supervision of an assigned administrator, performs administrative and secretarial support activities. Office duties include coordinating campus facilities requests, assisting students with tuition balances, and providing clerical support for the Administrative Services Office.
KEY DUTIES AND RESPONSIBILITIES
Coordinate campus facilities and rental arrangements.
Act as liaison, schedule facilities, issue permits, collect forms, and manage rental fees.
Manage student fee processes.
Analyze, investigate, resolve, and collect fees; act as Bursar; manage holds and payment plans.
Assist in preparing grant reports.
Maintain departmental budgets.
Make transfers, create purchase orders, and pay vendors.
Review and analyze financial transactions.
Ensure accuracy, proper coding, and reconcile with vendors.
Assist in accounting reports and audits.
Document adjustments, prepare reports, and support auditors.
Reconcile campus deposits.
Include various departments, manage cash, and deposit in a timely manner.
Maintain event and van schedules.
Manage web schedules and coordinate with neighborhood associations.
Handle payroll and reimbursements.
Check-in/disburse checks, prepare advances, and coordinate with District Office.
Disburse petty cash and meal money.
Reconcile and prepare reimbursement requests.
Prepare change funds and reconcile cash reports.
Manage cash boxes and bank deposits.
Manage agreements.
Maintain, monitor expiration, and inform staff.
Assist with lost warrants.
For financial aid, payroll, and reimbursements.
Perform administrative support functions.
Prepare correspondence, reports, and graphic materials.
Support boards and committees.
Prepare agendas, minutes, and distribute materials.
Perform other duties as assigned.
EMPLOYMENT STANDARDS Knowledge of:
Office procedures and organization
Record keeping and reporting principles
Financial accounting methods and practices
Modern office equipment and computer software
Spreadsheets and financial reporting
Mathematics for computations and statistics
English language usage
Skills and Abilities to:
Coordinate facility use logistics
Perform responsible administrative work with judgment
Interpret policies, laws, and procedures
Work independently
Prepare reports and maintain records
Manage multiple budgets
Communicate discreetly and effectively
Explain technical concepts
Conduct financial analysis and audits
Research and resolve technical financial problems
#J-18808-Ljbffr