Delaware Schools Consortium
Secretary - Early Childhood Child Find
Delaware Schools Consortium, Dover, Delaware, United States, 19904
Position Type:
Secretarial /Clerical/Secretary
Date Posted: 9/5/2025
Location: Capital Administrative Office
Date Available: as soon as possible
Closing Date: Until Filled
District: Capital School District
Description: Early Childhood Child Find Secretary
Location:
Early Childhood Annex Terms of Employment:
12 Month Employee - full time
Salary:
Current Secretary Salary Schedule Position Overview:
The Early Childhood Child Find Secretary will provide administrative support to the Child Find process and team, ensuring timely identification and evaluation of children ages birth to five who may have disabilities. This role involves coordinating screenings, maintaining records, and facilitating communication between parents, schools, and community agencies.
Key Responsibilities and Duties: Referral Coordination: Assist parents/guardians, community members in initiating referrals for developmental screenings and evaluations. Data Management: Assist the child find team in maintaining accurate records of referrals, screenings, evaluations, and eligibility determinations in compliance with state and federal regulations. Scheduling: Assist in the coordination of appointments for screenings and evaluations, ensuring timely and efficient processes. Communication: Serve as a liaison between families, school staff, community, and external agencies, providing information and updates as necessary
Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, faxes, and personal contacts as well as processing mailings
Documentation: Prepare and maintain confidential reports, correspondence, and other documents related to the Child Find process.
Maintains District records and files relating to this position Designs and manipulates excel spreadsheets, tables, and graphics as needed.
Compliance: Ensure adherence to all applicable laws, regulations, and policies regarding early childhood special education services Various tasks necessary to ensure and facilitate smooth functioning of the office environment Follows procedures which implement operational policies. Processes and prepares purchase orders, payment vouchers, and all other documents. Obtains and maintains supplies and materials as needed. Uses a copy machine and all other equipment needed to complete assigned tasks. Places and receives telephone calls, records messages, and returns calls when requested. Collects information, organizes, types, and proofreads a variety of documents Accesses all appropriate databases and complete various statistical reports as needed. Works online to complete documents such as profiles or reports, gathers information, and accesses data as needed. All other duties as assigned by the supervisor Qualifications:
Education: High school diploma or GED required; Associate's degree or higher in a related field preferred Experience: Minimum of two years of clerical or administrative experience, preferably in an educational or early childhood setting. Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and multitasking abilities Excellent written and verbal communication skills Strong interpersonal skills Ability to work with staff & public Regularity in attendance and promptness in reporting Strong working knowledge of computers & typing skills Demonstrate regularity in attendance & promptness in reporting Ability to maintain confidentiality and handle sensitive information appropriately
Additional Requirements:
Bilingual candidates are encouraged to apply. Experience with database management and scheduling software is a plus.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Standard Requirements:
Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment Tuberculin Test and physical Mandatory Direct Deposit of paycheck Application Procedures Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above. A cover letter, resume and three letters of reference, dated within the last year, are required. Please note that incomplete application packages will not be considered.
Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office at 302-857-4215.
The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone (302) 672-1500
Date Posted: 9/5/2025
Location: Capital Administrative Office
Date Available: as soon as possible
Closing Date: Until Filled
District: Capital School District
Description: Early Childhood Child Find Secretary
Location:
Early Childhood Annex Terms of Employment:
12 Month Employee - full time
Salary:
Current Secretary Salary Schedule Position Overview:
The Early Childhood Child Find Secretary will provide administrative support to the Child Find process and team, ensuring timely identification and evaluation of children ages birth to five who may have disabilities. This role involves coordinating screenings, maintaining records, and facilitating communication between parents, schools, and community agencies.
Key Responsibilities and Duties: Referral Coordination: Assist parents/guardians, community members in initiating referrals for developmental screenings and evaluations. Data Management: Assist the child find team in maintaining accurate records of referrals, screenings, evaluations, and eligibility determinations in compliance with state and federal regulations. Scheduling: Assist in the coordination of appointments for screenings and evaluations, ensuring timely and efficient processes. Communication: Serve as a liaison between families, school staff, community, and external agencies, providing information and updates as necessary
Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, faxes, and personal contacts as well as processing mailings
Documentation: Prepare and maintain confidential reports, correspondence, and other documents related to the Child Find process.
Maintains District records and files relating to this position Designs and manipulates excel spreadsheets, tables, and graphics as needed.
Compliance: Ensure adherence to all applicable laws, regulations, and policies regarding early childhood special education services Various tasks necessary to ensure and facilitate smooth functioning of the office environment Follows procedures which implement operational policies. Processes and prepares purchase orders, payment vouchers, and all other documents. Obtains and maintains supplies and materials as needed. Uses a copy machine and all other equipment needed to complete assigned tasks. Places and receives telephone calls, records messages, and returns calls when requested. Collects information, organizes, types, and proofreads a variety of documents Accesses all appropriate databases and complete various statistical reports as needed. Works online to complete documents such as profiles or reports, gathers information, and accesses data as needed. All other duties as assigned by the supervisor Qualifications:
Education: High school diploma or GED required; Associate's degree or higher in a related field preferred Experience: Minimum of two years of clerical or administrative experience, preferably in an educational or early childhood setting. Skills:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and multitasking abilities Excellent written and verbal communication skills Strong interpersonal skills Ability to work with staff & public Regularity in attendance and promptness in reporting Strong working knowledge of computers & typing skills Demonstrate regularity in attendance & promptness in reporting Ability to maintain confidentiality and handle sensitive information appropriately
Additional Requirements:
Bilingual candidates are encouraged to apply. Experience with database management and scheduling software is a plus.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Standard Requirements:
Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment Tuberculin Test and physical Mandatory Direct Deposit of paycheck Application Procedures Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above. A cover letter, resume and three letters of reference, dated within the last year, are required. Please note that incomplete application packages will not be considered.
Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office at 302-857-4215.
The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone (302) 672-1500