Administrative Assistant Job at DEVITA Inc in Greenville

Overview

Direct message the job poster from DEVITA Inc

We’re looking for a detail-focused Administrative Assistant to support billing, payroll, travel arrangements, expense reporting, project document management, and office operations at our Engineering Design firm. You’ll play a vital role in keeping projects on track and the office running smoothly.

Key Responsibilities

• Prepare, review, and distribute invoices with precision and accuracy.
• Support payroll processing and employee expense reports.
• Coordinate domestic and occasional international travel.
• Participate in cross-training for coverage of shop drawings, submittals, book specifications.
• Handle FedEx shipments for time-sensitive project documents.
• Greet visitors, manage calls, mail, and deliveries.
• Maintain organized files, supplies, and office areas.
• Proofread and format documents for accuracy.

Qualifications

• Exceptional attention to detail — you catch what others miss.
• High school diploma or equivalent required; associate degree preferred.
• 2+ years of administrative experience (AEC or project-based preferred).
• Proficient in Microsoft Office; billing/accounting software experience a plus.
• Strong communication, organization, and multitasking skills.
• Professional and discreet.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative