Administrative Assistant II Job at BizTek People in New York

Administrative Assistant

BizTek People is in search of an experienced Administrative Assistant for our client in NY, NY! Fixed Income Derivatives Risk Solutions

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodation, etc.
• Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment
• Manage general office needs such as ordering supplies and mail distribution as requested

Requirements:

• Extensive experience with Concur.
• Strictly 3-5 years of experience as an administrative assistant in the finance industry preferred
• Knowledgeable of Microsoft Office applications, especially Outlook, Word and Excel
• Excellent verbal communication and telephone skills
• Detail-oriented, personable with a consistent positive attitude
• Ability to work in a team environment and handle multiple tasks with little or no supervision
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
• Utilizes good judgment and discretion, maintains the highest level of confidentiality