Administrative Assistant II Job at BizTek People in New York

BizTek People is in search of an experienced Administrative Assistant for our client in NY!

Administrative Assistant II
Investment & Corporate Banking

A leading financial institution seeks a detail-oriented Administrative Assistant to support multiple officers and associates in a fast-paced environment. The ideal candidate will be a team player, serving as a temporary assistant to the department and collaborating with the administrative team as needed.

Responsibilities:

• Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodation.
  
• Process timely and detailed expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status.
  
• Schedule and coordinate meetings via Outlook, providing officer availability as requested; arrange guest passes and catering if needed.
  
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior-level individuals across the firm.
  
• Communicate company policies and procedures to officers and associates regarding client entertainment.
  
• Manage general office needs, such as ordering supplies and handling mail distribution.
  

Requirements:

• Extensive experience with Concur.
  
• Minimum three years’ experience as an administrative assistant in finance industry preferred
  
• Knowledgeable of Microsoft Office applications especially Outlook, Word and Excel
  
• Excellent verbal communication and telephone skills
  
• Detail-oriented, personable with a consistent positive attitude
  
• Ability to work in a team environment and handle multiple tasks with little or no supervision
  
• Familiarity with a corporate office environment in terms of professionalism, etiquette, dress
  
• Utilizes good judgement and discretion, maintains the highest level of confidentiality
  

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