Administrative Assistant Job at Ztek Consulting in New York

This range is provided by Ztek Consulting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50.00/hr - $55.00/hr

Direct message the job poster from Ztek Consulting

Responsibilities

• Act as a gatekeeper; consistently demonstrate flexibility and problem-solving abilities with a solid understanding of priorities and proactively manage calendars across multiple time-zones.
• Handle a broad range of duties from day-to-day operational activities to interactions with senior Client and partner firm executives and their assistants.
• Collaborate and partner with other administrative assistants in department to ensure appropriate cross-region collaboration and team coverage as needed. Build relationships and partner with other assistants across the firm.
• Handle a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed.
• Meet/greet visitors/clients, answer phones, coordinate conference rooms/meal arrangements.
• Assist with planning and arrangement of internal team huddle meetings, including securing venue, restaurant reservations, meals, prep of meeting materials, etc.
• Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling; file and make copies as required.
• Perform ad hoc projects as needed.
• Due to Vice Chairman travel, the Assistant will need to be available certain evenings during week to check emails and ensure there are no issues with arrangements. They can co-ordinate with the other Assistant in Zurich about which days to cover. The agreed pay rate is inclusive of this on call requirement.
• The successful applicant will be required to work from office minimum of 4 days per week as per Client Return to Office policy.
• IMPORTANT NOTE: Person must be flexible and able to support 2-3 senior level managers, with changing schedules, travel (domestic and international), can easily flow with unexpected changes. Some support may be outside of work hours but not expected to be the norm.
• There may be special projects outside of the normal work duties.

Qualifications and Skills

• Minimum 8 years of corporate administrative experience, preferably at a large global organization in the financial services industry. Max 10 years.
• Superior time management skills, detail orientation, flexibility; able to handle many concurrent assignments/meet deadlines with a high degree of accuracy in a potentially high-pressure environment.
• Keen collaborator, proficient at working closely with others on a team and in an evolving work environment.
• Able to operate with discretion, keeping sensitive/confidential information private.
• Strong problem solving, organizational, interpersonal and communication skills.
• Willingness to take initiative, accept responsibility and produce results; self-starter with the ability to work independently and with minimal guidance.
• Excellent phone manner and management a must.
• Extensive experience with Microsoft Suite: MS Word, Excel, Outlook, PowerPoint.
• Experience and proficiency working with automated expense tracking, online travel etc (ideally concur).
• Bachelor’s degree is strongly preferred
• The Assistant will need to be available certain evenings during week to check emails and ensure there are no issues with arrangements. The agreed pay rate is inclusive of this on call requirement.
• The successful applicant will be required to work from office minimum of 4 days per week as per Client Return to Office policy.

Education:

Bachelor's degree is strongly preferred

Seniority level

• Mid-Senior level

Employment type

• Contract

Job function

• Administrative

Referrals increase your chances of interviewing at Ztek Consulting by 2x

Get notified about new Administrative Assistant jobs in New York, NY.

Personal Administrative Assistant (NARS)

New York, NY $60,000 - $65,000 2 weeks ago

New York, NY $99,000 - $123,000 5 days ago

New York, NY $65,000 - $75,000 2 weeks ago

Administrative Assistant, Office of the CEO

New York, NY $90,000 - $100,000 4 weeks ago

New York, NY $65,000 - $65,000 4 months ago