Recruitment Admin Support

Job description: This position is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys managing multiple tasks that contribute to the success of the Talent Acquisition function. Key Responsibilities: Provide dedicated administrative support throughout candidate interviews and new hire onboarding. Manage pre-employment tasks including candidate testing, interview scheduling, and travel coordination. Coordinate new hire activities such as relocation, sign-on bonuses, and onboarding tasks. Serve as the primary manager and facilitator of ServiceNow incoming tickets, providing first-level resolution. Handle TA staffing inbox, conducting email and phone correspondence to ensure timely and accurate responses. Analyze and improve current processes; implement approved changes to enhance efficiency. Support Senior TA Administrative Coordinators and other TA team members. Assist with first-day onboarding activities (e.g., I-9 verification, paperwork, training coordination). Maintain confidentiality and adhere to company's policies and procedures. Promote company's reputation as a “Best Place to Work.” Track and document procedures, including creating FAQs, answer sheets, and updating tracking spreadsheets. Oversee TA support lines (internal and external), Fieldglass support, TA timekeeping, and background check processes. Qualifications: Minimum of 4 years of experience in Talent Acquisition, Human Resources Coordination, or a similar role. Experience and / or Familiarity with E-Verify, SAP, ServiceNow, Fieldglass, and One Workforce platforms. Strong numerical and financial task skills. Exceptional attention to detail and thoroughness. Highly proficient in Microsoft Office Suite, especially Excel and PowerPoint. Excellent organizational and time-management skills; ability to work independently. Strong commitment to confidentiality and HR compliance. Independent thinker with a proactive approach and strong execution capabilities. Solid understanding of corporate recruitment processes and best practices (preferred). Strong verbal and written communication skills. Onsite Requirement: This role requires the Contingent Worker to be onsite four days per week to support responsibilities related to administering strength test procedures. Travel Requirements: Occasional in-state travel may be required for events or site visits and less than 10%. Out-of-state travel is not required. Schedule: Generally 8-5PM with potential to start as early as 6AM · Hybrid: 4 days onsite required (generally M,T,W,F onsite - subject to change) · Driving/Travel: Will be expected to use their own vehicle to travel between local AZ sites. Potential for Smith Test at a later time. Job Types: Full-time, Contract Application Question(s): How many years of experience you have in Talent Acquisition and Human Resources Coordination? Do you have experience with E-Verify, SAP, ServiceNow, Fieldglass, and One Workforce platforms? Have you done Testing and Admin for HR?