TieTalent
Overview
Position: Executive Assistant - CEO Status: Exempt Reports To: CEO Type: Full Time Date: 06/05/2025 The Executive Assistant to the CEO will provide administrative support with high-level support to the leadership team. This individual will serve as a trusted partner, ensuring seamless coordination of daily operations, handling confidential information with discretion, and facilitating effective communication across the organization. This role requires a proactive problem solver with impeccable organizational skills and the ability to manage competing priorities in a fast-paced environment. Essential Functions
Calendar/Meeting Coordination: Proactively manage calendars and assist with confidential information and emails; provide support with calendar and email management for in-person or Teams meetings; schedule and organize meetings, including logistics, agendas, and materials; assist with company events and announcements; take and transcribe minutes; coordinate travel and events for the Leadership Team. Administrative Support: Attend quarterly board meetings and maintain/update board records (minutes, resolutions, and official documents); maintain electronic and physical filing systems for board-related documents; assist the chairman with onboarding new board members. Shareholder and Shared Services Support: Review and verify shareholder expense reports; coordinate shared service functions (IT, HR, Facilities); maintain records of service requests and monitor progress to resolution. Communication and Liaison: Address inquiries from shareholders; liaise between the board, executive management, and stakeholders; manage calendars and handle correspondence. Project Coordination: Assist in planning and executing special projects; track progress, deadlines, and deliverables; provide updates as needed. Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties may change at any time with or without notice. Education and Experience
Associate's degree or higher in Business Administration, Management, or equivalent experience. Minimum of 4 years of experience in administrative support, preferably in an executive support role. Systems
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Teams, and related software. Competencies
Critical Thinking: Identifies issues and develops thoughtful solutions. Flexibility: Adapts to shifting priorities and changing leadership demands. Positive Teamwork Orientation: Proactive, solution-oriented approach. Detail Oriented: Manages tasks from start to finish with precision. Interpersonal Skills: Builds effective relationships at all levels. Communication: Clear, concise written and verbal communication. Ethical Practice and Confidentiality: Trustworthy with confidential information. Values Alignment: BELIEVE IN PEOPLE; FEARLESS INNOVATION; INTEGRITY; PASSIONATE & TENACIOUS; SERVANT LEADERSHIP. Hours
In-office position; MondayFriday, 8:00 a.m.5:00 p.m. CST with occasional extended hours or weekends. Work Environment & Travel
Normal office environment; travel outside the local area and overnight (approximately 5%, varying by need). Physical Demands
Regularly sit; frequently walk; use hands to finger, handle or feel; reach with hands and arms; talk or hear. Occasionally stand. Lifting up to 25 pounds occasionally. Vision requirements include close, distance, color vision, and ability to adjust focus. Salary Range
$73,000 - $88,000 per year (DOE - Depending on Experience) Benefits Offered
Medical Insurance Dental Insurance Vision Insurance Short-Term Disability Long-Term Disability Flexible Spending
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Position: Executive Assistant - CEO Status: Exempt Reports To: CEO Type: Full Time Date: 06/05/2025 The Executive Assistant to the CEO will provide administrative support with high-level support to the leadership team. This individual will serve as a trusted partner, ensuring seamless coordination of daily operations, handling confidential information with discretion, and facilitating effective communication across the organization. This role requires a proactive problem solver with impeccable organizational skills and the ability to manage competing priorities in a fast-paced environment. Essential Functions
Calendar/Meeting Coordination: Proactively manage calendars and assist with confidential information and emails; provide support with calendar and email management for in-person or Teams meetings; schedule and organize meetings, including logistics, agendas, and materials; assist with company events and announcements; take and transcribe minutes; coordinate travel and events for the Leadership Team. Administrative Support: Attend quarterly board meetings and maintain/update board records (minutes, resolutions, and official documents); maintain electronic and physical filing systems for board-related documents; assist the chairman with onboarding new board members. Shareholder and Shared Services Support: Review and verify shareholder expense reports; coordinate shared service functions (IT, HR, Facilities); maintain records of service requests and monitor progress to resolution. Communication and Liaison: Address inquiries from shareholders; liaise between the board, executive management, and stakeholders; manage calendars and handle correspondence. Project Coordination: Assist in planning and executing special projects; track progress, deadlines, and deliverables; provide updates as needed. Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities. Duties may change at any time with or without notice. Education and Experience
Associate's degree or higher in Business Administration, Management, or equivalent experience. Minimum of 4 years of experience in administrative support, preferably in an executive support role. Systems
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Teams, and related software. Competencies
Critical Thinking: Identifies issues and develops thoughtful solutions. Flexibility: Adapts to shifting priorities and changing leadership demands. Positive Teamwork Orientation: Proactive, solution-oriented approach. Detail Oriented: Manages tasks from start to finish with precision. Interpersonal Skills: Builds effective relationships at all levels. Communication: Clear, concise written and verbal communication. Ethical Practice and Confidentiality: Trustworthy with confidential information. Values Alignment: BELIEVE IN PEOPLE; FEARLESS INNOVATION; INTEGRITY; PASSIONATE & TENACIOUS; SERVANT LEADERSHIP. Hours
In-office position; MondayFriday, 8:00 a.m.5:00 p.m. CST with occasional extended hours or weekends. Work Environment & Travel
Normal office environment; travel outside the local area and overnight (approximately 5%, varying by need). Physical Demands
Regularly sit; frequently walk; use hands to finger, handle or feel; reach with hands and arms; talk or hear. Occasionally stand. Lifting up to 25 pounds occasionally. Vision requirements include close, distance, color vision, and ability to adjust focus. Salary Range
$73,000 - $88,000 per year (DOE - Depending on Experience) Benefits Offered
Medical Insurance Dental Insurance Vision Insurance Short-Term Disability Long-Term Disability Flexible Spending
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