The Shed (NY)
Executive Assistant and Board Liaison, Office of the CEO
The Shed (NY), New York, New York, us, 10261
Overview
Executive Assistant and Board Liaison, Office of the CEO at The Shed (NY). The role supports the Chief Executive Officer and governance operations, with responsibilities spanning board administration, executive support, and special projects related to leadership and external engagement. About The Shed
The Shed is a cultural institution of and for the 21st century. We produce and welcome innovative art and ideas, across all forms of creativity, to build a shared understanding of our rapidly changing world and a more equitable society. In our highly adaptable building on Manhattan's west side, The Shed brings together established and emerging artists to create new work in fields ranging from pop to classical music, painting to digital media, theater to literature, and sculpture to dance. We seek opportunities to collaborate with cultural peers and community organizations, work with like-minded partners, and provide unique spaces for private events. As an independent non-profit that values invention, equity, and generosity, we are committed to advancing art forms, addressing the urgent issues of our time, and making our work impactful, sustainable, and relevant to the local community, the cultural sector, New York City, and beyond. Key Responsibilities Board Governance and Administration: Manage all Board of Directors meeting logistics (scheduling, materials, RSVPs, attendance, minutes, meeting spaces, catering, and Zoom/AV); assist the CEO and Chief of Staff in drafting meeting agendas and pre-read materials; manage governance information, terms, committee memberships, officer elections, and the Board Directory; oversee onboarding of new Board members and coordinate across leadership and internal teams; partner with the CEO and Development to strengthen Board engagement and involvement; maintain contact lists and visit notes in Google Contacts and Tessitura. Office of the CEO: Manage the CEO's calendar with external stakeholders; draft remarks, acknowledgments, Board communications, and internal messages; perform general office administration (correspondence, meeting notes, expense reports, arranging tickets for guests/VIPs, budget tracking, dining and delivery logistics); provide on-site support at Board and development events; develop knowledge of The Shed's programs for accurate planning and communication. Special Projects: Manage cross-department projects, collect input, and drive toward deadlines; apply creative, proactive problem-solving and executive-level communication to grow the role and add value beyond listed functions.
Qualifications and Qualities
Bachelor's degree or equivalent experience Proven track record of strong organizational skills, constituent relations, professionalism, and judgment Excellent written and verbal communication skills Precision, attention to detail, and a strong sense of ownership Flexibility to work in a fast-paced environment with multiple priorities Ability to represent The Shed and the CEO with warmth and professionalism to staff, donors, Board members, artists, and audiences Experience handling confidential or sensitive information with discretion Proficiency with PC platforms, G-Suite, Microsoft Office, and Adobe Acrobat; experience with database management is a plus Hybrid work readiness (minimum 34 days on-site per week in The Shed offices; ability to work nights and weekends for select meetings, events, and performances with advance notice) Intellectual curiosity for The Shed's work and a passion for the creative fields
Compensation
The salary range for this position is $70,000 to $75,000. Compensation is commensurate with experience. Application Process
Interested candidates should complete an application and submit a rsum and cover letter in a single Word or PDF document saved as the candidate's first and last name through The Shed Career Center. Only rsums and cover letters submitted in this format will be reviewed. The Shed is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, people of color, women, transgender, and nonbinary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the arts field are strongly encouraged to apply. We are open to candidates from diverse backgrounds and experiences who are transitioning into arts and culture administration or returning after a gap in employment. To learn more about The Shed and the role, visit our career resources. The Shed is an equal opportunity employer. #J-18808-Ljbffr
Executive Assistant and Board Liaison, Office of the CEO at The Shed (NY). The role supports the Chief Executive Officer and governance operations, with responsibilities spanning board administration, executive support, and special projects related to leadership and external engagement. About The Shed
The Shed is a cultural institution of and for the 21st century. We produce and welcome innovative art and ideas, across all forms of creativity, to build a shared understanding of our rapidly changing world and a more equitable society. In our highly adaptable building on Manhattan's west side, The Shed brings together established and emerging artists to create new work in fields ranging from pop to classical music, painting to digital media, theater to literature, and sculpture to dance. We seek opportunities to collaborate with cultural peers and community organizations, work with like-minded partners, and provide unique spaces for private events. As an independent non-profit that values invention, equity, and generosity, we are committed to advancing art forms, addressing the urgent issues of our time, and making our work impactful, sustainable, and relevant to the local community, the cultural sector, New York City, and beyond. Key Responsibilities Board Governance and Administration: Manage all Board of Directors meeting logistics (scheduling, materials, RSVPs, attendance, minutes, meeting spaces, catering, and Zoom/AV); assist the CEO and Chief of Staff in drafting meeting agendas and pre-read materials; manage governance information, terms, committee memberships, officer elections, and the Board Directory; oversee onboarding of new Board members and coordinate across leadership and internal teams; partner with the CEO and Development to strengthen Board engagement and involvement; maintain contact lists and visit notes in Google Contacts and Tessitura. Office of the CEO: Manage the CEO's calendar with external stakeholders; draft remarks, acknowledgments, Board communications, and internal messages; perform general office administration (correspondence, meeting notes, expense reports, arranging tickets for guests/VIPs, budget tracking, dining and delivery logistics); provide on-site support at Board and development events; develop knowledge of The Shed's programs for accurate planning and communication. Special Projects: Manage cross-department projects, collect input, and drive toward deadlines; apply creative, proactive problem-solving and executive-level communication to grow the role and add value beyond listed functions.
Qualifications and Qualities
Bachelor's degree or equivalent experience Proven track record of strong organizational skills, constituent relations, professionalism, and judgment Excellent written and verbal communication skills Precision, attention to detail, and a strong sense of ownership Flexibility to work in a fast-paced environment with multiple priorities Ability to represent The Shed and the CEO with warmth and professionalism to staff, donors, Board members, artists, and audiences Experience handling confidential or sensitive information with discretion Proficiency with PC platforms, G-Suite, Microsoft Office, and Adobe Acrobat; experience with database management is a plus Hybrid work readiness (minimum 34 days on-site per week in The Shed offices; ability to work nights and weekends for select meetings, events, and performances with advance notice) Intellectual curiosity for The Shed's work and a passion for the creative fields
Compensation
The salary range for this position is $70,000 to $75,000. Compensation is commensurate with experience. Application Process
Interested candidates should complete an application and submit a rsum and cover letter in a single Word or PDF document saved as the candidate's first and last name through The Shed Career Center. Only rsums and cover letters submitted in this format will be reviewed. The Shed is dedicated to building an equitable environment that is mixed across lines of difference and strongly encourages applications from Black, Indigenous, people of color, women, transgender, and nonbinary candidates. This position will remain open until filled and until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the arts field are strongly encouraged to apply. We are open to candidates from diverse backgrounds and experiences who are transitioning into arts and culture administration or returning after a gap in employment. To learn more about The Shed and the role, visit our career resources. The Shed is an equal opportunity employer. #J-18808-Ljbffr