PsychiaTreat
Personal / Executive Assistant (PA / EA)
PsychiaTreat, Old Westbury, New York, United States, 11595
Job Description
Position: Personal / Executive Assistant (PA / EA)
Location: Westbury, NY
Employment Type: Full-Time
About Us
We are leaders in the
healthcare mental health industry , managing back-office operations for multiple clinics. Our mission is to deliver
exceptional support
to enhance efficiency and service quality. As a rapidly growing organization, we seek a
highly adaptable Personal and Executive Assistant
to streamline operations, optimize productivity, and enable our leadership team to focus on top-level strategic priorities.
Position Summary
The
Personal / Executive Assistant (PA / EA)
will work closely with
multiple executives , providing a mix of
administrative, operational, managerial, and personal support . The ideal candidate is
highly organized, proactive, tech-savvy, and an excellent communicator
who thrives in a fast-paced environment. This role is crucial in ensuring that
time and resources are utilized efficiently , handling both business and personal tasks as needed.
Key Responsibilities Administrative & Executive Support Manage
executives' calendars , schedule meetings, and
prioritize
appointments. Prepare meeting agendas, take detailed minutes, and send
recap notes with action items . Draft, edit, and proofread
correspondence, reports, and presentations . Handle
confidential documents
and sensitive information with discretion. Office & Operations Management Oversee
daily office operations , ensuring an organized and efficient workspace. Manage
office supplies, vendor relationships, and maintenance needs . Coordinate
team schedules, meetings, and office activities/events . Assist with
HR-related administrative tasks , such as onboarding support. Project & Task Management Update and maintain
CRM and project management systems . Track and oversee
task delegation , ensuring timely completion. Assist with
workflow optimization and process improvements . Personal & Lifestyle Management Handle
personal errands, reservations, and household/vendor coordination . Manage
personal travel arrangements, including flights, hotels, and itineraries . Assist with
purchasing and order management , including gifts and personal items. Provide support for
family or personal engagements as needed . Operational Efficiency & Business Development Support Act as a
gatekeeper , managing access to executives and
aligning priorities . Provide
ad-hoc support for interviews, event attendance, and travel coordination . Assist with
networking, business research, and recruitment efforts . Communication & Coordination Serve as a
liaison between executives, internal teams, and external stakeholders . Foster a
positive and collaborative work environment . Relay updates, messages, and priorities to relevant parties. Requirements
Qualifications & Requirements
3+ years of experience
as an Executive Assistant, Personal Assistant, or similar role. Strong
organizational, time management, and multitasking skills . Excellent written and verbal
communication skills . Tech-savvy
with experience in
CRM, project management tools, and Microsoft/Google Suite . Ability to handle
confidential and sensitive information with discretion . Strong problem-solving skills and
ability to work independently . A proactive attitude and the ability to
anticipate needs before they arise . Flexibility to
handle both professional and personal responsibilities . Preferred Qualifications Experience in
healthcare, mental health, or corporate executive support . Familiarity with
Zoho, Notion, Asana, or similar tools . Background in
event coordination, HR support, or business development . Benefits Compensation & Benefits:
Salary Range:
$65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses:
Annual bonus opportunities based on individual and company performance. Full Benefits Package:
Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching.
Time Off:
15 days PTO annually. 6 paid holidays off. Sick days (as per NY State).
Professional Development:
Annual training allowance for courses, certifications, or conferences. What We Offer:
A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.
Location: Westbury, NY
Employment Type: Full-Time
About Us
We are leaders in the
healthcare mental health industry , managing back-office operations for multiple clinics. Our mission is to deliver
exceptional support
to enhance efficiency and service quality. As a rapidly growing organization, we seek a
highly adaptable Personal and Executive Assistant
to streamline operations, optimize productivity, and enable our leadership team to focus on top-level strategic priorities.
Position Summary
The
Personal / Executive Assistant (PA / EA)
will work closely with
multiple executives , providing a mix of
administrative, operational, managerial, and personal support . The ideal candidate is
highly organized, proactive, tech-savvy, and an excellent communicator
who thrives in a fast-paced environment. This role is crucial in ensuring that
time and resources are utilized efficiently , handling both business and personal tasks as needed.
Key Responsibilities Administrative & Executive Support Manage
executives' calendars , schedule meetings, and
prioritize
appointments. Prepare meeting agendas, take detailed minutes, and send
recap notes with action items . Draft, edit, and proofread
correspondence, reports, and presentations . Handle
confidential documents
and sensitive information with discretion. Office & Operations Management Oversee
daily office operations , ensuring an organized and efficient workspace. Manage
office supplies, vendor relationships, and maintenance needs . Coordinate
team schedules, meetings, and office activities/events . Assist with
HR-related administrative tasks , such as onboarding support. Project & Task Management Update and maintain
CRM and project management systems . Track and oversee
task delegation , ensuring timely completion. Assist with
workflow optimization and process improvements . Personal & Lifestyle Management Handle
personal errands, reservations, and household/vendor coordination . Manage
personal travel arrangements, including flights, hotels, and itineraries . Assist with
purchasing and order management , including gifts and personal items. Provide support for
family or personal engagements as needed . Operational Efficiency & Business Development Support Act as a
gatekeeper , managing access to executives and
aligning priorities . Provide
ad-hoc support for interviews, event attendance, and travel coordination . Assist with
networking, business research, and recruitment efforts . Communication & Coordination Serve as a
liaison between executives, internal teams, and external stakeholders . Foster a
positive and collaborative work environment . Relay updates, messages, and priorities to relevant parties. Requirements
Qualifications & Requirements
3+ years of experience
as an Executive Assistant, Personal Assistant, or similar role. Strong
organizational, time management, and multitasking skills . Excellent written and verbal
communication skills . Tech-savvy
with experience in
CRM, project management tools, and Microsoft/Google Suite . Ability to handle
confidential and sensitive information with discretion . Strong problem-solving skills and
ability to work independently . A proactive attitude and the ability to
anticipate needs before they arise . Flexibility to
handle both professional and personal responsibilities . Preferred Qualifications Experience in
healthcare, mental health, or corporate executive support . Familiarity with
Zoho, Notion, Asana, or similar tools . Background in
event coordination, HR support, or business development . Benefits Compensation & Benefits:
Salary Range:
$65,000-$85,000 annually, based on experience and qualifications. Performance Bonuses:
Annual bonus opportunities based on individual and company performance. Full Benefits Package:
Medical insurance with company contribution. Full dental, vision, and life insurance. 401k with up to 4% company matching.
Time Off:
15 days PTO annually. 6 paid holidays off. Sick days (as per NY State).
Professional Development:
Annual training allowance for courses, certifications, or conferences. What We Offer:
A dynamic and collaborative work environment. Opportunities for professional growth and development. The chance to make a significant impact in a growing company.