The Black Swan Group Ltd
Executive/Personal 2nd Assistant to CEO
The Black Swan Group Ltd, Las Vegas, Nevada, us, 89105
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Executive/Personal 2nd Assistant to CEO
role at
The Black Swan Group 3 days ago Be among the first 25 applicants Join to apply for the
Executive/Personal 2nd Assistant to CEO
role at
The Black Swan Group Job Description
Job description
We are seeking an exceptional
Second Executive Assistant
to support our visionary CEO and provide secondary assistance across departments. As the right hand to the primary Executive Assistant, this role calls for a proactive and highly organized professional who thrives in a fast-paced, high-profile environment. You will play a critical part in ensuring seamless operations and continuity for our executive team, while maintaining flexibility to assist with cross-functional needs.
Key Responsibilities:
Elite Executive Support: Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision. Departmental Coordination: Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brands excellence. Administrative Excellence: Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence. Operational Mastery: Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation. Relationship Management: Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners. Detail-Driven Organization: Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed. CEO Liaison: Work closely with the CEOs on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it. Trusted Advisor: Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.
Reporting Structure:
Report directly to the First Assistant, Director of Operations & CEO. Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals.
Our Ideal Candidate Brings:
Flexibility & Adaptability: Ability to pivot effortlessly as priorities shift. Unwavering Accountability: A proactive mindset, owning responsibilities and swiftly addressing any challenges. Continuous Learner: An eagerness to embrace new skills and insights, always striving for personal and professional growth. Proactive Visionary: A forward-thinking approach, always staying several steps ahead to optimize processes. Hands-On Spirit: Willing to dive in and support wherever needed, serving as an essential member of our close-knit team. Impeccable Attention to Detail: A meticulous eye for anticipating and addressing the needs of the business.
Essential Skills & Experience:
Education: Some college experience (2 or 4 years preferred). Experience: At least 4 years in high-level administrative support roles. Tech Savvy: Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom. Interpersonal Excellence: Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally. Organizational Guru: Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail.
Work Schedule & Expectations:
Availability: Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team. Flexibility: Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations. Critical Responsiveness: Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEOs schedule.
Our Core Values
How we hire and grow..
Do the Right Thing Pursuit of Excellence Team First Figure it Out Attitude Have an Abundant Mindset Have a Sense of Humor
Job Type : Full-time
Pay:
$19.00 - $20.00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance
Application Question(s):
Work some weekends and late nights (occasional)
Experience:
Executive administrative support: 3 years (Required)
License/Certification:
Driver's License (Required)
Ability to Commute:
Las Vegas, NV 89149 (Required)
Willingness to travel:
25% (Preferred)
Work Location : Hybrid remote in Las Vegas, NV 89149
Company Description
The Black Swan Group is a negotiation consulting firm founded by former FBI negotiator Chris Voss, specializing in high-stakes business and personal negotiations. They provide training, coaching, and strategies rooted in hostage negotiation techniques to help clients achieve better outcomes through tactical empathy and effective communication.
The Black Swan Group is a negotiation consulting firm founded by former FBI negotiator Chris Voss, specializing in high-stakes business and personal negotiations. They provide training, coaching, and strategies rooted in hostage negotiation techniques to help clients achieve better outcomes through tactical empathy and effective communication.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Professional Training and Coaching Referrals increase your chances of interviewing at The Black Swan Group by 2x Get notified about new Personal Assistant to Chief Executive Officer jobs in
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Executive/Personal 2nd Assistant to CEO
role at
The Black Swan Group 3 days ago Be among the first 25 applicants Join to apply for the
Executive/Personal 2nd Assistant to CEO
role at
The Black Swan Group Job Description
Job description
We are seeking an exceptional
Second Executive Assistant
to support our visionary CEO and provide secondary assistance across departments. As the right hand to the primary Executive Assistant, this role calls for a proactive and highly organized professional who thrives in a fast-paced, high-profile environment. You will play a critical part in ensuring seamless operations and continuity for our executive team, while maintaining flexibility to assist with cross-functional needs.
Key Responsibilities:
Elite Executive Support: Serve as the CEO's trusted right hand, managing complex scheduling, extensive travel arrangements (airline tickets, luxury hotel accommodations, ground transportation, etc.), and calendar management with unparalleled precision. Departmental Coordination: Plan and execute high-impact events and strategic meetings, ensuring every detail aligns with our brands excellence. Administrative Excellence: Oversee general administrative and accounting tasks, streamlining processes to ensure optimal efficiency. Provide exceptional management of email communications and sensitive correspondence. Operational Mastery: Continuously support calendar organization, detailed travel plans, expense management, event registrations, and comprehensive meeting preparation. Relationship Management: Act as a polished representative for the CEO, handling communications with discretion and professionalism. Interface confidently with internal and external VIP clients and partners. Detail-Driven Organization: Anticipate needs, foresee potential issues, and proactively mitigate them, ensuring no detail is overlooked and no opportunity missed. CEO Liaison: Work closely with the CEOs on-the-ground team to maintain seamless collaboration. Become the CEO's strategic memory and guiding force, keeping him focused on leading the business rather than managing it. Trusted Advisor: Use sound judgment and maintain the highest level of confidentiality when dealing with proprietary information.
Reporting Structure:
Report directly to the First Assistant, Director of Operations & CEO. Occasionally assist senior-level staff, team members, and key external collaborators in line with our mission and goals.
Our Ideal Candidate Brings:
Flexibility & Adaptability: Ability to pivot effortlessly as priorities shift. Unwavering Accountability: A proactive mindset, owning responsibilities and swiftly addressing any challenges. Continuous Learner: An eagerness to embrace new skills and insights, always striving for personal and professional growth. Proactive Visionary: A forward-thinking approach, always staying several steps ahead to optimize processes. Hands-On Spirit: Willing to dive in and support wherever needed, serving as an essential member of our close-knit team. Impeccable Attention to Detail: A meticulous eye for anticipating and addressing the needs of the business.
Essential Skills & Experience:
Education: Some college experience (2 or 4 years preferred). Experience: At least 4 years in high-level administrative support roles. Tech Savvy: Proficient in G-Suite, Microsoft Office (Word, Excel, PowerPoint), Adobe Acrobat, and preferred software such as Asana, Slack, HubSpot, DocuSign, and Zoom. Interpersonal Excellence: Extraordinary ability to connect and build relationships with key stakeholders, both internally and externally. Organizational Guru: Adept at seamlessly prioritizing and managing multiple projects with exceptional attention to detail.
Work Schedule & Expectations:
Availability: Predominantly Monday to Friday, working closely with the CEO at his residence alongside the team. Flexibility: Must be available for occasional weekend commitments and flexible to adjust hours based on international travel and time zone variations. Critical Responsiveness: Flexibility and adaptability are non-negotiable, given the dynamic nature of our CEOs schedule.
Our Core Values
How we hire and grow..
Do the Right Thing Pursuit of Excellence Team First Figure it Out Attitude Have an Abundant Mindset Have a Sense of Humor
Job Type : Full-time
Pay:
$19.00 - $20.00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance
Application Question(s):
Work some weekends and late nights (occasional)
Experience:
Executive administrative support: 3 years (Required)
License/Certification:
Driver's License (Required)
Ability to Commute:
Las Vegas, NV 89149 (Required)
Willingness to travel:
25% (Preferred)
Work Location : Hybrid remote in Las Vegas, NV 89149
Company Description
The Black Swan Group is a negotiation consulting firm founded by former FBI negotiator Chris Voss, specializing in high-stakes business and personal negotiations. They provide training, coaching, and strategies rooted in hostage negotiation techniques to help clients achieve better outcomes through tactical empathy and effective communication.
The Black Swan Group is a negotiation consulting firm founded by former FBI negotiator Chris Voss, specializing in high-stakes business and personal negotiations. They provide training, coaching, and strategies rooted in hostage negotiation techniques to help clients achieve better outcomes through tactical empathy and effective communication.
Seniority level
Seniority level
Mid-Senior level Employment type
Employment type
Full-time Job function
Job function
Administrative Industries
Professional Training and Coaching Referrals increase your chances of interviewing at The Black Swan Group by 2x Get notified about new Personal Assistant to Chief Executive Officer jobs in
Las Vegas, NV . Elementary School Clerk - Christensen ES
Las Vegas, NV $125,000.00-$160,000.00 2 days ago Front Desk Specialist (Sign on bonus of $1000)
Nellis AFB, NV $55,000.00-$70,000.00 3 days ago Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr