Arkansas Staffing
Director of Contract Administration Bureau Infrastructure Division - SFPUC (0941
Arkansas Staffing, San Francisco, California, United States, 94199
Director of Contract Administration Bureau
Reporting to the Assistant General Manager for Infrastructure, the Director of Contract Administration Bureau (CAB) acts at a senior management level, with complex responsibilities overseeing and managing all aspects of contract procurement activities related to SFPUC Enterprises (Water, Wastewater, and Power), and other divisions such as External Affairs and Financial Services. The position is responsible for developing procurement strategies for all procurement at SFPUC and partnering with other Departments' for their Capital Programs, including planning, guiding, and implementing streamlined processes for professional services, design-bid-build, and collaborative construction contracts. The Director of CAB is responsible for staff development, training CAB and department staff, interpreting administrative code sections, analyzing current contract administrative procedures, and working on a City-wide level with other procurement professionals. The Director of CAB will oversee a team preparing bid documents, managing staff from advertisement through solicitation and submittal of bids, coordinating with City Attorney's office and project teams to resolve bid protests and related contract issues, drafting and reviewing Commission agenda items, lead management and implementation of Citywide Contractor Safety Prequalification Program, guiding and influencing procurement related administrative code changes, leading the procurement, development, and implementation of SFPUC's new on-line procurement system for all contracts. This position prepares and reviews a wide variety of detailed technical and administrative memorandums, reports, and records relating to contract matters and required approvals. The position also oversees administration of SFPUC's Headquarter Building located at 525 Golden Gate Avenue. The essential functions of this position include, but are not limited to: Develops and implements division goals, objectives, policies, and priorities; determines service levels and resource allocation. Monitors the efficiency and effectiveness of the departmental organization structure, staff assignments, service levels and administrative systems; identifies and analyzes opportunities for improvement; implements improvements. Develops, implements, and maintains contract, procedures, administrative and legal monitoring practices, and controls in order to obtain compliant, smooth and effective operation of all SFPUC contract procurement activities. Oversees contract strategy development and implementation of contracting strategies within the SFPUC, which includes assisting in the identification, development and implementation of multiple departmental capital programs' procurement goals, objectives, policies, and priorities for professional service and construction contracts. Monitors the work of and coaches subordinates to improve performance. Oversees direction of CAB staff to manage procurement work activities for all construction and professional consulting services for multiple internal bureaus (Project Management, Engineering, Project Controls, Construction Management, Labor Relations, Enterprises etc.) and external stakeholders (Contract Monitoring Division, City Attorney's office, Office of Labor Standard and Enforcement, Civil Service Commission, etc.) to manage work, prevent delays in required actions and improve programs or services. Directs the allocation of resources to achieve timely outcomes and measurable goals within budget; adjusts plans and programs to meet emerging or new programs, while continuing to address major departmental priorities. Oversees development of collaborative delivery strategies for design build, progressive design build, CM/GC, etc. Communicates regularly with executive-level management regarding SFPUC's activities and coordination of efforts with other City departments in addressing the needs of the City; represents SFPUC before legislative boards, outside organizations, and mayor's office staff. Oversees Commission workflow approval and contract packages and supporting documentation submitted to the Board for contract approval. Works closely interface with City Attorney staff to draft and prepare responses to protests and requests for information; investigates complaints referred by city officials and outside agencies and reports findings and proposed course of action to resolve such complaints. Oversees budget development by providing detailed justification and persuasive arguments for proposals or initiatives. Implements and closely monitors budget expenditures of the operating budget for a major area of responsibility typically including multiple divisions. Provides executive management with an early warning and practical options to potential cost overruns. Oversees administration of SFPUC's Leed Platinum Headquarter Building located at 525 Golden Gate Avenue and provides support to the Building Manager, Chief Building Superintendent, and building staff. The Director of Contract Administration Bureau is required to perform other related duties as assigned. The ideal candidate will have a demonstrated track record and ability to exercise the following competencies: Legal, Ethical, and Profession Context of Contract Administration: Demonstrates an understanding of the legal, ethical, and professional framework of the contract administration field, including knowledge of relevant ethical guidelines, applicable law, and professional standards associated with procuring contracts in a public sector environment. Inherent in this domain is the ability to soundly apply this knowledge to work activities to ensure legal fairness, collective equity, as well as mitigate risk. Accountability: Acts with integrity, honesty, and fairness; inspires trust. Clearly defines roles and responsibilities for self and others. Holds self and others to their roles and responsibilities. Complies with legal and ethical guidelines. Acts as a responsible steward of the resources entrusted to the SFPUC. Decision Making and Problem Solving: Takes ownership of problems and makes timely, responsible, transparent, and clear decisions. Involves others in addressing problems and seeking solutions. Gathers relevant information and conducts appropriate analyses. Understands the impact of decisions. Client Focus: Assesses needs, provides information or assistance, strives to anticipate and resolve problems, and commits to providing quality products and services to clients and stakeholders in a professional and courteous manner. Minimum Qualifications: Education: Possession of bachelor's degree from an accredited college or university; AND Experience: Five (5) years of managerial experience involving management of procurement of professional services and/or construction contracts, of which all must include supervisory experience. Substitution: Additional qualifying experience as described above may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. One (1) year of work experience is equivalent to thirty (30) semester units or forty-five (45) quarter units. Note: One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted. Desirable Qualifications: Possession of a Juris Doctor (JD) degree, Engineering degree, Master's degree in Business Administration or Public Policy. Experience with administrative code rules and/or contracting codes, navigating contracting administrative procedures and procurement processes in a government agency. Experience with collaborative (alternative) delivery contracts such as CM/GC, Design Build, and Progressive DB. Experience developing Requests For Proposals (RFP). Experience developing and implementing streamlined processes and procedures for contract preparation and administration in a large organization. Experience leading large scale contract improvement efforts. Proven leadership and management ability in directing a group of diverse staff supporting project teams. Demonstrated strong oral and written communication skills including experience presenting to diverse group of audiences such as a Commission, staff, internal and external stakeholders, and the public. Verification of Experience and/or Education: Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Selection Procedures: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Minimum Qualification Supplemental Questionnaire (MQSQ) (Weight: Qualifying): Candidates will be required to complete a MQSQ as part of the employment application at a later time. Supplemental Questionnaire Examination (Weight:100%): Candidates who meet minimum qualifications will be invited via a separate link to complete the Supplemental Questionnaire Examination. The purpose of the Supplemental Questionnaire Examination is to evaluate the experience, knowledge, skills and abilities that candidates possess in job-related areas, which have been identified as critical for this position and include, but are not limited to: Knowledge of federal, state, and local rules and regulations pertaining to contract procurement activities. Knowledge of contract procurement approaches, concepts, and legal compliance practices. Ability to manage the development of contract strategy and monitoring of the implementation of contracting strategies. Ability to make recommendations and present them effectively to executives, Commission and Board Supervisors. Knowledge of the principles and practices of management. Skilled in directing group of
Reporting to the Assistant General Manager for Infrastructure, the Director of Contract Administration Bureau (CAB) acts at a senior management level, with complex responsibilities overseeing and managing all aspects of contract procurement activities related to SFPUC Enterprises (Water, Wastewater, and Power), and other divisions such as External Affairs and Financial Services. The position is responsible for developing procurement strategies for all procurement at SFPUC and partnering with other Departments' for their Capital Programs, including planning, guiding, and implementing streamlined processes for professional services, design-bid-build, and collaborative construction contracts. The Director of CAB is responsible for staff development, training CAB and department staff, interpreting administrative code sections, analyzing current contract administrative procedures, and working on a City-wide level with other procurement professionals. The Director of CAB will oversee a team preparing bid documents, managing staff from advertisement through solicitation and submittal of bids, coordinating with City Attorney's office and project teams to resolve bid protests and related contract issues, drafting and reviewing Commission agenda items, lead management and implementation of Citywide Contractor Safety Prequalification Program, guiding and influencing procurement related administrative code changes, leading the procurement, development, and implementation of SFPUC's new on-line procurement system for all contracts. This position prepares and reviews a wide variety of detailed technical and administrative memorandums, reports, and records relating to contract matters and required approvals. The position also oversees administration of SFPUC's Headquarter Building located at 525 Golden Gate Avenue. The essential functions of this position include, but are not limited to: Develops and implements division goals, objectives, policies, and priorities; determines service levels and resource allocation. Monitors the efficiency and effectiveness of the departmental organization structure, staff assignments, service levels and administrative systems; identifies and analyzes opportunities for improvement; implements improvements. Develops, implements, and maintains contract, procedures, administrative and legal monitoring practices, and controls in order to obtain compliant, smooth and effective operation of all SFPUC contract procurement activities. Oversees contract strategy development and implementation of contracting strategies within the SFPUC, which includes assisting in the identification, development and implementation of multiple departmental capital programs' procurement goals, objectives, policies, and priorities for professional service and construction contracts. Monitors the work of and coaches subordinates to improve performance. Oversees direction of CAB staff to manage procurement work activities for all construction and professional consulting services for multiple internal bureaus (Project Management, Engineering, Project Controls, Construction Management, Labor Relations, Enterprises etc.) and external stakeholders (Contract Monitoring Division, City Attorney's office, Office of Labor Standard and Enforcement, Civil Service Commission, etc.) to manage work, prevent delays in required actions and improve programs or services. Directs the allocation of resources to achieve timely outcomes and measurable goals within budget; adjusts plans and programs to meet emerging or new programs, while continuing to address major departmental priorities. Oversees development of collaborative delivery strategies for design build, progressive design build, CM/GC, etc. Communicates regularly with executive-level management regarding SFPUC's activities and coordination of efforts with other City departments in addressing the needs of the City; represents SFPUC before legislative boards, outside organizations, and mayor's office staff. Oversees Commission workflow approval and contract packages and supporting documentation submitted to the Board for contract approval. Works closely interface with City Attorney staff to draft and prepare responses to protests and requests for information; investigates complaints referred by city officials and outside agencies and reports findings and proposed course of action to resolve such complaints. Oversees budget development by providing detailed justification and persuasive arguments for proposals or initiatives. Implements and closely monitors budget expenditures of the operating budget for a major area of responsibility typically including multiple divisions. Provides executive management with an early warning and practical options to potential cost overruns. Oversees administration of SFPUC's Leed Platinum Headquarter Building located at 525 Golden Gate Avenue and provides support to the Building Manager, Chief Building Superintendent, and building staff. The Director of Contract Administration Bureau is required to perform other related duties as assigned. The ideal candidate will have a demonstrated track record and ability to exercise the following competencies: Legal, Ethical, and Profession Context of Contract Administration: Demonstrates an understanding of the legal, ethical, and professional framework of the contract administration field, including knowledge of relevant ethical guidelines, applicable law, and professional standards associated with procuring contracts in a public sector environment. Inherent in this domain is the ability to soundly apply this knowledge to work activities to ensure legal fairness, collective equity, as well as mitigate risk. Accountability: Acts with integrity, honesty, and fairness; inspires trust. Clearly defines roles and responsibilities for self and others. Holds self and others to their roles and responsibilities. Complies with legal and ethical guidelines. Acts as a responsible steward of the resources entrusted to the SFPUC. Decision Making and Problem Solving: Takes ownership of problems and makes timely, responsible, transparent, and clear decisions. Involves others in addressing problems and seeking solutions. Gathers relevant information and conducts appropriate analyses. Understands the impact of decisions. Client Focus: Assesses needs, provides information or assistance, strives to anticipate and resolve problems, and commits to providing quality products and services to clients and stakeholders in a professional and courteous manner. Minimum Qualifications: Education: Possession of bachelor's degree from an accredited college or university; AND Experience: Five (5) years of managerial experience involving management of procurement of professional services and/or construction contracts, of which all must include supervisory experience. Substitution: Additional qualifying experience as described above may be substituted for the required education on a year-for-year basis, up to a maximum of two (2) years. One (1) year of work experience is equivalent to thirty (30) semester units or forty-five (45) quarter units. Note: One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted. Desirable Qualifications: Possession of a Juris Doctor (JD) degree, Engineering degree, Master's degree in Business Administration or Public Policy. Experience with administrative code rules and/or contracting codes, navigating contracting administrative procedures and procurement processes in a government agency. Experience with collaborative (alternative) delivery contracts such as CM/GC, Design Build, and Progressive DB. Experience developing Requests For Proposals (RFP). Experience developing and implementing streamlined processes and procedures for contract preparation and administration in a large organization. Experience leading large scale contract improvement efforts. Proven leadership and management ability in directing a group of diverse staff supporting project teams. Demonstrated strong oral and written communication skills including experience presenting to diverse group of audiences such as a Commission, staff, internal and external stakeholders, and the public. Verification of Experience and/or Education: Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications. Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Selection Procedures: After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following: Minimum Qualification Supplemental Questionnaire (MQSQ) (Weight: Qualifying): Candidates will be required to complete a MQSQ as part of the employment application at a later time. Supplemental Questionnaire Examination (Weight:100%): Candidates who meet minimum qualifications will be invited via a separate link to complete the Supplemental Questionnaire Examination. The purpose of the Supplemental Questionnaire Examination is to evaluate the experience, knowledge, skills and abilities that candidates possess in job-related areas, which have been identified as critical for this position and include, but are not limited to: Knowledge of federal, state, and local rules and regulations pertaining to contract procurement activities. Knowledge of contract procurement approaches, concepts, and legal compliance practices. Ability to manage the development of contract strategy and monitoring of the implementation of contracting strategies. Ability to make recommendations and present them effectively to executives, Commission and Board Supervisors. Knowledge of the principles and practices of management. Skilled in directing group of