Administrative Assistant Job at The Coolidge Group in Cincinnati

Overview

Are you highly organized, detail-oriented, and skilled at creating efficient systems and processes? Do you thrive in a fast-paced environment where no two days are the same? This position offers the opportunity to partner directly with the owner of a top-producing real estate team and play a pivotal role in driving growth, operations management, and administrative excellence. The Coolidge Group, a respected real estate team serving Ohio, Indiana, and Northern Kentucky, is seeking a full-time Administrative Assistant. This role is ideal for a professional with strong administrative support skills who excels at streamlining workflows, managing business operations, and providing exceptional client service. Built on the values of God, Family, and Business, this position goes beyond traditional administrative work to include leadership, project coordination, and strategic involvement in real estate business operations. In this role, you will work side-by-side with the owner to oversee daily operations, develop efficient systems, and ensure nothing falls through the cracks. From coordinating property listings and marketing campaigns to managing budgets, CRM data, and client communications, you will serve as the central hub that keeps the real estate team operating at peak performance.

Responsibilities

• Provide day-to-day administrative support to the team and office leadership
• Manage phone calls, emails, calendars, and meeting coordination
• Maintain organized filing systems, databases, and client records
• Assist with preparing documents, presentations, and reports
• Support listing and transaction processes with data entry and scheduling
• Help coordinate marketing materials, property flyers, and basic social media updates
• Track expenses, invoices, and office supplies to ensure smooth operations
• Assist with team scheduling, onboarding tasks, and general office needs
• Ensure clients, vendors, and visitors receive professional and timely communication

Qualifications

• Highly organized with strong attention to detail
• Proficient in Microsoft Office, Google Workspace, and quick to learn new software
• Strong verbal and written communication skills
• Reliable, professional, and responsive in a team environment
• Ability to manage multiple tasks, deadlines, and priorities efficiently
• Comfortable handling client and vendor communications with professionalism
• Basic familiarity with social media platforms and marketing tools (preferred)
• Previous administrative or office support experience (real estate experience a plus, but not required)
• Positive attitude, willingness to learn, and openness to training

Compensation

• Salary Range: $45,000 – $55,000 per year
• Paid Time Off (PTO)
• Health and dental insurance stipend
• Performance bonuses after 90 days
• Professional development and career growth opportunities