LHH
Overview
Administrative Assistant – We are seeking a detail-oriented and proactive Administrative Assistant to support our client’s commercial property management operations. This role combines general administrative duties with a focus on accounts payable tasks, ensuring smooth day-to-day office functions and financial accuracy. This position is 100% onsite and temp to hire. Pay will range between $19 and $22/hr. depending on experience.
Responsibilities
- Provide general office support including answering phones, managing correspondence, and maintaining filing systems.
- Schedule meetings, prepare agendas, and coordinate logistics for property management staff.
- Assist with tenant communications and service requests.
- Maintain property records, lease documentation, and vendor contracts.
- Support property managers with administrative tasks related to lease renewals, inspections, and compliance.
- Help track maintenance requests and follow up on work orders.
- Assist with onboarding new vendors and maintaining insurance compliance records.
- Process vendor invoices and ensure timely payments.
- Match purchase orders with invoices and verify accuracy.
- Maintain accounts payable files and records.
- Assist with monthly reconciliation and reporting.
- Communicate with vendors regarding payment status and discrepancies.
Qualifications
- High school diploma or equivalent; associate degree or higher preferred.
- 2+ years of administrative experience
- Familiarity with accounts payable processes and basic accounting principles.
- Proficiency in Microsoft Office Suite and property management software (e.g., Yardi, AppFolio).
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
If you are interested in learning more, please apply now.