Administrative Assistant Job at Dixon Valve in Olde West Chester

Overview

Administrative Assistant at Dixon Bayco – highly organized and proactive support roles ensuring smooth daily operations. This position supports manufacturing schedules, inventory management, shipping documentation, and purchase orders. The role is suited for a detail-oriented problem-solver who thrives in a fast-paced environment and is eager to grow within a collaborative team.

The potential targeted range for this position is $19-22/hr. Join us and be a part of a team that values your contributions and supports your goals!

What You'll Do

• Greet guests, manage the phone system, and maintain the reception area
• Provide administrative support to management and various departments
• Prepare and maintain accurate records, files, and documentation
• Handle incoming calls and emails, providing excellent customer service
• Maintain filing systems, databases, and employee lists
• Order and oversee office supplies and food deliveries
• Respond to administrative inquiries and emails, and draft and edit documents
• Support continuous improvement of office procedures
• Assist with shipping procedures, inventory, purchase orders and invoices
• Scan documents for electronic filing
• Update vendor pricing as applicable
• Receive and distribute mail
• Track and update product and supply inventories

What We're Looking For

• Minimum 2 years of related experience in a clerical or administrative role
• Experience in Purchasing / Inventory / Manufacturing environment preferred
• High school diploma or equivalent; Associate degree preferred
• Working knowledge of MS Office Tools & Google workspace; comfortable with various office equipment
• Strong prioritization, organizational and time management skills
• Ability to handle changing priorities
• Excellent customer service, verbal and written communication skills
• Basic math skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Attention to detail and problem-solving skills for administrative challenges
• Proactive attitude with the ability to work independently and as part of a team

What We Offer

• Medical, dental, and vision insurance for you and your family
• Competitive salary
• Bonus programs
• 401K retirement plan
• Training opportunities
• Tuition reimbursement
• Paid holidays, vacation, and PTO
• Gym reimbursements, and more

The Dixon Group is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices and laws. The Dixon Group strictly prohibits discrimination against employees, applicants, or any other covered persons.

The Dixon Group is committed to protecting the privacy rights of its employees and job applicants. Personal information will be collected solely for legitimate business purposes and maintained in accordance with applicable laws and regulations. The Dixon Group does not sell personal information to third parties, and does not share such information except as authorized by law.