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Moraine Valley Community College

Human Resources Specialist Job at Moraine Valley Community College in Palos Hill

Moraine Valley Community College, Palos Hills, IL, United States, 60465

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Position Information

Job Title Human Resources Specialist

Classification Title

Department Human Resources

Work Location Main Campus

Please apply online with required materials on jobs.morainevalley.edu prior to the application review date for consideration. Ensure you have included a comprehensive resume, cover letter and complete application with references. Incomplete applications may not be reviewed.

Note: This is an onsite position. Sponsorship is not available.

For more information, you may contact:

morainejobs@morainevalley.edu

708-974-5704

Overview

Under the direction of the Vice President of Human Resources, the Human Resource Specialist provides assistance with and facilitates the human resources processes for the college. This role provides support to the human resource function as needed, including recruitment, employment, onboarding, state retirement reporting, performance management, compliance, policy implementation, record-keeping, file maintenance, and HRIS entry and database management. The Human Resources Specialist is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

Essential duties and responsibilities

Essential duties and responsibilities include the following. Other duties may be assigned.

  1. Assists with managing postings, tracking status of candidates in HRIS, and handling correspondence with applicants in the college’s applicant tracking system.
  2. Update HRIS database records and process forms and required information for new hires, terminations, and other status changes; prepare new-employee files and maintain employee personnel files.
  3. Submits the online applicant investigation requests and assist with new employee background checks.
  4. Prepares and submits information regarding new hires, verification of prior service, separations, retirements, and other required information to the State Universities Retirement System (SURS).
  5. Ensures compliance with USCIS Form I-9 Employment Eligibility Verification and maintains I-9 files; periodically audits Forms I-9.
  6. Assists the Manager of Compensation & HRIS with position management, maintenance, and testing of the HR/Payroll system; and assists with needed set-up and maintenance for the assignment contracts system each semester.
  7. Assists the Manager of Compensation & HRIS with reclassifying and correcting FICA / SURS deductions for all part-time faculty; and assists in maintaining faculty-related load tracking spreadsheets.
  8. Performs payroll-related audits and reconciliations to ensure accuracy of employees’ leave time.
  9. Monitors absenteeism reports and ensures proper documentation is issued on employees who have excessive absenteeism problems. Track and prepare reports.
  10. May assist with the recruitment and interview process as needed, including reviewing applications, serving on search teams, attending job fairs, conducting reference and background checks and with arranging interviews, travel, and lodging for selected applicants.
  11. May assist with distributing and monitoring employee performance evaluations and ensuring they are done in a timely manner.
  12. Performs customer service functions by answering employee requests and questions; and assists with or prepares correspondence as requested.
  13. Assist the VP/CHRO and Managers in preparation and implementation of special projects, programs and state/federal reports; and assist with other duties as assigned.

Education/Experience

Minimum requirements: A Bachelor’s degree in human resources or related field is required. A minimum of three (3) years of human resources or related experience is required. Experience with Human Resources Information System (HRIS) and Applicant Tracking (ATS); experience in an educational institution; and bilingual skills are preferred. Please ensure required qualifications are clearly reflected in resume and the application is completed fully.

Qualifications

  • Excellent communication, interpersonal, and organizational skills
  • Strong attention to detail
  • Demonstrated knowledge of federal and state laws pertaining to employment
  • Demonstrated knowledge of HRIS / information systems
  • Ability to work with minimal supervision
  • Ability to handle confidential material and maintain confidentiality

Position Status

Full Time

Hours

Administrative, Confidential, Managerial and Supervisory (ACMS) Position

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts, medical, dental, vision, and retirement benefits in a collaborative and friendly environment.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • * How did you hear about this employment opportunity?
    • Chicago Tribune
    • HigherEdJobs
    • InsideHigherEd
    • Chronicle of Higher Education
    • MVCC Website/Posting
    • Employee of MVCC
    • Other
    • No Response
  • * Are you a State Universities Retirement System (SURS) annuitant and currently receiving a monthly annuity?
    • Yes
    • No
  • * Do you have the minimum of a high school diploma or high school equivalency (GED) AND are 18 years of age or older?
    • Yes
    • No
  • * Do you have the minimum of a Bachelor’s degree in human resources or related field?
    • YES
    • NO
  • * Do you have the minimum of three years human resources or related experience?
    • YES
    • NO
  • * Three years (FTE) experience is required. Please list relevant/HR related experience (such as experience with an HRIS, ATS, etc):
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