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Title: PJC Foundation Financial Officer
Salary Range: $55,392 annually or $4,616 monthly
Contract Term Length: 12 Months
Standard Hours: 37.5
Work Location: On-Site
FLSA Status: Exempt
College: West Kentucky Community & Technical College
Campus Location: West Kentucky Community & Technical College
Department: Institutional Advancement
Total Rewards
Benefits
West Kentucky Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:
- Exceptional health care, vision, dental coverage for you and your family
- Tuition reimbursement/waiver for you, your spouse, and dependents
- 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
- Vacation/Sick Time
- Work-Life Balance
- 9.5 Paid Holidays
- 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
- Employee Assistance Program
Supervises business/accounting functions of the Advancement Office and Paducah Junior College (PJC) Foundation. Provides assistance to the Vice President of Institutional Advancement/PJC Executive Director in managing foundation business operations and assets, including multiple donor funds and endowment accounts. Handles day-to-day financial management and accounting tasks for multiple entities, including operating budgets and investment accounts.
Job Duties
- Fund & Account Management: Oversees multiple funds/accounts using Abila; reconciles general ledger, bank, and investment balances; performs multi-entity account reconciliations and journal entries.
- Department Coordination: Works with 1015 college departments to manage payment vouchers, prepare checks, and provide budget detail reports.
- Accounts Payable & Receivable: Handles all incoming and outgoing payments, ensuring accuracy and compliance.
- Budgeting & Reporting: Reviews actual vs. budgeted revenue/expenses; prepares annual operating budgets for Board approval; creates financial reports for PJC leadership and committees.
- Payroll Administration: Processes monthly payroll for 3 foundation employees in QuickBooks, including taxes, retirement distributions, and quarterly/annual filings.
- Tax & Compliance: Files monthly state sales/use tax; ensures PCI compliance; maintains policies, legal documents, and accounting records.
- Insurance & Contracts: Manages insurance policies, secures event riders, tracks contract dates, and ensures all reporting/invoicing requirements are met.
- Audit & Oversight: Provides documentation for external auditors; supports annual financial review and audit.
- Other Responsibilities: Performs additional duties as assigned to support PJC Foundation operations.
Bachelors degree in required.
3-4 years experience.
Preferred Qualifications
Preferred in Finance or Accounting.
Additional Skills Requested
- Fund & Nonprofit Accounting
- Budget Development & Analysis
- Financial Reconciliation
- Accounts Payable/Receivable Management
- Payroll Administration
- Regulatory Compliance
- Software Proficiency (Abila, QuickBooks, Microsoft Office Suite)
- Audit Preparation & Coordination
- Attention to Detail
- Analytical Thinking
- Communication Skills
- Time Management
- Interdepartmental Collaboration
- Confidentiality
- Problem-Solving
Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.
Seniority level
Seniority level
Mid-Senior level
Employment type
Employment type
Full-time
Job function
Job function
Finance and Sales-
Industries
Higher Education
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