HR Consulting Solutions (Paducah Area Chamber of Conmerce)
Location:
67 Barrington Cir
Paducah, KY 42003
Job Description:
HR Consulting Solutions, LLC is a national executive search firm that has been retained by the Paducah Area Chamber of Commerce to conduct a search for a Director of Finance & Administration to work alongside their team in Paducah, KY.
POSITION SUMMARY
Reporting directly to the President/CEO, the Director of Finance & Administration serves as the Chambers primary financial lead, responsible for managing all aspects of the organizations financial operations, internal controls, and compliance. This includes oversight of accounting functions, budgeting and forecasting, audit preparation, tax and regulatory compliance, financial reporting, and banking across multiple affiliated entities and nonprofit organizations. The role ensures the Chambers financial health, accuracy, and compliance while supporting high-level strategic planning. While the position also oversees key administrative functions, the primary focus is on financial leadership and day-to-day fiscal management, which are critical to the Chambers continued operational success.
ORGANIZATIONAL INTEGRATION
The Director of Finance & Administration works collaboratively with all Chamber departments to ensure smooth internal operations, efficient use of resources, and support of the Chambers mission. This role provides critical operational and financial support to the President/CEO and interfaces with the Director of Member Services and the Director of Programs & Public Policy to facilitate events, budgeting, and reporting.
FINANCIAL MANAGEMENT
- Manage all financial transactions for the Chamber and its affiliated entities, including multiple 501(c)(3) organizations, grant-funded activities and programs, independently held bank accounts, and cross-entity financial reporting.
- Perform core accounting functions, including accounts payable, accounts receivable, payroll coordination, and reconciliations.
- Prepare and maintain monthly financial statements, board reports, annual budgets, and audit support documentation.
- Oversee all financial activities and compliance across the Chamber and its related entities, including but not limited to:
- The Leadership Center
- West Kentucky Regional Chamber Alliance
- Chamber Condo Association
- Business Education Partnership
- Leadership Paducah Foundation
- Maintain and oversee multiple banking accounts, coordinate with third-party foundations and entities, and prepare required documentation and reports.
- Serve as the liaison to the Chambers accounting firm and other external financial partners.
- Maintain accurate records of income and expenses and support the President/CEO in long-term financial planning.
- Ensure compliance with internal financial controls, GAAP principles, and best practices in nonprofit accounting.
- Maintain and improve systems for document retention, financial tracking, and audit preparation.
OPERATIONS AND ADMINISTRATION
- Oversee day-to-day administrative functions to ensure operational efficiency.
- Serve as the point of contact for internal human resources matters, including personnel records and onboarding; collaborate with the Chambers external HR Consultant for policy guidance, compliance, and employee relations as needed.
- Manage vendor relationships and service contracts for office supplies, IT systems, building/facility maintenance, and other business services.
- Support planning and execution of events, board meetings, and committee meetings (including scheduling, logistics, communication, invoicing, and record-keeping).
- Provide assistance with facilities management, including shared responsibilities for building/condo association matters.
TECHNOLOGY AND SYSTEMS
- Maintain and update the Chambers website; serve as the primary liaison to the website development vendor and coordinate internal content updates by staff.
- Assist with internal and external communications amongst members, vendors, and staff.
EVENT AND MEMBER ENGAGEMENT SUPPORT
- Assist with event planning and logistics while serving as a Chamber representative during events.
- Provide support with the financial administration of Chamber events and programs, including invoice processing and post-event reconciliation.
- Ensure accurate billing, timely invoicing, and database updates related to membership renewals, event participation, and sponsorships.
- Support the annual Membership & Total Resource Campaign by providing financial tracking, invoicing, and administrative coordination to ensure smooth execution of this high-energy, volunteer-driven initiative.
MINIMUM QUALIFICATIONS
- Bachelors degree in accounting, finance, business administration, or a related field strongly preferred but not required; equivalent experience or certifications will be considered.
- Minimum of 2-3 years of progressive experience in accounting, finance, or office management.
- Strong understanding of accounting principles; experience with QuickBooks and Excel required.
- Demonstrated experience in budgeting, financial reporting, and audit preparation.
- Proficient in Microsoft Office Suite and capable of quickly learning internal software platforms.
- High level of integrity, discretion, and professionalism in handling confidential information.
- Strong interpersonal and communication skills, with the ability to collaborate across departments and with external partners.
- Proven ability to take initiative, manage competing priorities, and maintain accountability in a fast paced environment.
- Team-oriented, dependable, and proactive with a high level of emotional maturity, initiative, and attention to detail.
WORK SCHEDULE & PHYSICAL REQUIREMENTS
- Full-time position, MondayFriday, with occasional early morning, evening, or weekend hours based on events.
BENEFITS OF WORKING WITH US
- Competitive Compensation
- Generous PTO (Paid Vacation, Sick Leave, and Personal Days)
- 12 Paid Holidays
- Medical, Dental, and Vision Insurance
- SIMPLE IRA with 3% company match
HOW TO APPLY
Interested and qualified candidates may apply via:
- Job Boards: Indeed, LinkedIN, or ZipRecruiter
The Paducah Area Chamber of Commerce and HR Consulting Solutions LLC are Equal Opportunity Employers. We are committed to fostering an inclusive and diverse workplace and do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other status protected by applicable law. All qualified applicants will receive consideration for employment without regard to these or any other characteristics.
Skills/Keywords: Financial Reporting, Budgeting, Nonprofit Accounting, QuickBooks, Payroll Management, GAAP, Audit Preparation, Accounts Payable, Accounts Receivable, Financial Compliance, Strategic Planning, Internal Controls, Office Administration, Human Resources, Vendor Management, Excel, Microsoft Office, Nonprofit Financial Management, Board Reporting, Multi-Entity Financials, Financial Forecasting, Tax Compliance, Financial Analysis, Operations Management
To Apply for this position:
HOW TO APPLY
Interested and qualified candidates may apply via:
- Job Boards: Indeed, LinkedIN, or ZipRecruiter
300 South 3rd Street
Paducah, KY 42003
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