Yfcnin
YFC USA National Service Center Executive Assistant to the President/CEO Parker,
Yfcnin, Parker, Colorado, United States, 80138
Overview
The Executive Assistant provides high-level support to the President/CEO by ensuring the seamless execution of responsibilities while upholding strict confidentiality. Key duties include managing complex calendars, email, and task systems; drafting, coordinating, and responding to executive communications; overseeing travel arrangements; and supporting the National Board of Trustees. The role also encompasses preparing formal documents, managing projects, and serving as a primary liaison with a wide range of internal and external stakeholders on behalf of the President/CEO and the Office of the President. Essential Functions
Executive Support: Provides comprehensive executive support for the President/CEO’s calendar, email, voicemail, and task management systems. Drafts and coordinates correspondence for President/CEO approval or responds on their behalf within delegated parameters. Guidance provided through written procedures, and during regular 1-on-1 appointments with President/CEO. Tracks President/CEO’s commitments (verbal or written) while maintaining the highest level of confidentiality. Assists the President/CEO in tracking and following up on action items from meetings, ensuring commitments are fulfilled and communication loops are closed. Books all travel arrangements for President/CEO. Adjusts as changes emerge. Codes and compiles receipts, submitting monthly expense reports on behalf of the President/CEO. Preps talking points or briefing memos for video shoots, meetings, or upcoming events. Occasionally, co-authors drafts for speaking engagements with the Communications team support. Supports National Board of Trustees, President/CEO, and Board Committee virtual calls through assistance in scheduling; preparing agendas; drafting, compiling, and editing pre-read materials; reports; and taking minutes as requested. Supports in-person National Board meetings in coordination with the Events Lead and/or Events Specialists (currently 3 per year). Supports trustee travel as requested. Maintains cloud-based Board Portal. Ensures board documents and historical records are archived properly. Assists trustees if they are experiencing access issues. As the gatekeeper to the President/CEO, professionally screens requests for connecting with President/CEO from both known and unknown parties, including internal and external requests. Tracks key giving partner relationships stewarded by the President/CEO - their interests, key dates, and gift report. Ensures timely entry and maintenance of key donor interactions into CRM systems for continuity and institutional memory. Researches, troubleshoots, and tracks gifts on behalf of major giving partners seeking internal support or clarification. Works cross-departmentally to help President/CEO interface positively with all leadership and constituents across the organization. Ensures President/CEO is fully prepared for all meetings and, when possible, understands the agenda, expectations for his involvement, and items that will be presented for decision. Supports the Strategic Alignment Division and Mission Investment Division as they produce major donor events according to the President/CEO’s established standard of quality. Integrates commitments and responsibilities, while protecting boundaries of both personal and professional life of the President/CEO, based on calendar guidelines to prolong longevity and increase mission effectiveness. Helps integrate family calendar commitments with the President/CEO’s professional schedule and communicates updates to family members as requested. Works closely and cooperatively with other Executive Assistants who support COO and CFO and help organize/participate in Executive Team quarterly working retreat days as needed. Liaises with administrative staff in other Chapter locations or divisions to coordinate and schedule President/CEO's time for nationally focused meetings and events, as well as National Service Center-focused meetings and events. Maintains and updates Executive Assistant Playbook as needed. Documents repeatable systems and maintains processes to ensure continuity during absences. Other duties as assigned. Spiritual Responsibilities Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth For Christ and an associate minister of the Gospel, YFC expects all employees to: Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives. Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC. Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events. Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA. YFC Cultural Attributes Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possess the following: Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility). Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust). Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie). Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness) Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity). All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to—extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts,sending letters, handwritten notes, personal calls, and personally ministering to donor contacts. For Affiliate and Chapter Staff: YFC may attach a minimum fundraising goal to certain projects, activities, departments, or individuals. Position Requirements
Knowledge & Skills Demonstrates excellent organizational skills. Possesses a high level of attention to detail and follow-through. Proven ability to learn and follow established processes, while exercising sound independent judgment in determining when and how to adapt or deviate as appropriate. Established strong oral and written communication skills. Exhibits strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. Commitment to promoting an inclusive work environment. Proficiency with software and technology, including AI, electronic calendars, word processing, presentation software, and spreadsheets. Other Competencies: Servant’s heart. Serves both the organization and the President/CEO.Achieves goals by aligning with the President/CEO. Respects Confidentiality. Carries personal information and access with the highest confidence. Operates with the highest integrity and a sense of discretion. Protective Gatekeeper. Protects the President/CEO’s time by discerning and appropriately filtering requests for access or influence. Excellent communication skills.
Facilitates effective communication across the organization by ensuring messages flow smoothly and efficiently, particularly when executive availability may create delays. Proactively accelerates response times to emails, phone calls, and other correspondence to maintain timely and consistent communication. Learns preferences with discernment.
Like a second brain, knows what the President/CEO likes and doesn’t like. Knows where the President/CEO is and where he/she needs to go. Knows when to schedule meetings and when not to. Gathers as much of this information as possible as early as possible and proactively keeps learning. Prioritizes.
Knows what’s critical to the President/CEO’s success at any given time. Keeps the President/CEO focused on the high leverage activities and declines or delegates the rest. Master of the calendar.
Deadlines, appointments, meetings, presentations, calls. As the President/CEO’s life is necessarilyintegrated with work and home, understands and learns scheduled commitments at home and how they affect work. Proactively anticipates needs. Sees in advance what the President/CEO needs and plans accordingly. Lunch before a meeting, selecting the most convenient appointment location, a rescheduled flight after a delay, reports emailed or drop-shipped to a client, the Executive Assistant has already seen the need and addressed it. Reminds President/CEO of key priorities for the week, month, quarter, etc. Strong poise, confidentiality, and professionalism are required. Creates and masters YFC operating systems.Documents and systematize key processes. Knowledge and demonstrated skills in each of Youth For Christ’s Cultural Attributes (Christ-Centered, Kingdom Inspired Diversity, Joyful Camaraderie, Relentless Trust, Enduring Humility and Courageous Faithfulness) Credentials Required & Preferred Education Bachelor’s degree preferred or equivalent training and experience. 5+ years of progressively responsible experience supporting senior executives in a complex organization preferred. Service in a C-Suite setting preferred. Physical Requirements: Must be present at the Parker, CO office most days.Approval to work off-site dependent on the needs of the President/CEO. Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents. Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, handheld devices, copy machine, and computer printer. No heavy lifting is expected, though occasional exertion of up to 20 lbs. of force may be required. Good manual dexterity is required for the use of computers, mobile devices, and other productivity technologies. The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal. Travel Requirements: 5-15 travel days per year, especially for off-site board meetings or other key donor or staff events Vacation time Sick Time 12 paid holidays Paid week off between Christmas and New Years Health & Welfare Benefits (Voluntary Enrollment): Medical Vision Health and Welfare Benefits (Company Sponsored): $600 Health Saving Account (HSA) YFC Contribution* Must be enrolled in an eligible plan and amounts are prorated based on hire date. Up to 3%403(b) match upon hire, up to 5% with tenure. Access to EAP services Short-term Disability, Long-Term Disability, and Life/AD&D EEO Statement
Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws. YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry. We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation. We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.
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The Executive Assistant provides high-level support to the President/CEO by ensuring the seamless execution of responsibilities while upholding strict confidentiality. Key duties include managing complex calendars, email, and task systems; drafting, coordinating, and responding to executive communications; overseeing travel arrangements; and supporting the National Board of Trustees. The role also encompasses preparing formal documents, managing projects, and serving as a primary liaison with a wide range of internal and external stakeholders on behalf of the President/CEO and the Office of the President. Essential Functions
Executive Support: Provides comprehensive executive support for the President/CEO’s calendar, email, voicemail, and task management systems. Drafts and coordinates correspondence for President/CEO approval or responds on their behalf within delegated parameters. Guidance provided through written procedures, and during regular 1-on-1 appointments with President/CEO. Tracks President/CEO’s commitments (verbal or written) while maintaining the highest level of confidentiality. Assists the President/CEO in tracking and following up on action items from meetings, ensuring commitments are fulfilled and communication loops are closed. Books all travel arrangements for President/CEO. Adjusts as changes emerge. Codes and compiles receipts, submitting monthly expense reports on behalf of the President/CEO. Preps talking points or briefing memos for video shoots, meetings, or upcoming events. Occasionally, co-authors drafts for speaking engagements with the Communications team support. Supports National Board of Trustees, President/CEO, and Board Committee virtual calls through assistance in scheduling; preparing agendas; drafting, compiling, and editing pre-read materials; reports; and taking minutes as requested. Supports in-person National Board meetings in coordination with the Events Lead and/or Events Specialists (currently 3 per year). Supports trustee travel as requested. Maintains cloud-based Board Portal. Ensures board documents and historical records are archived properly. Assists trustees if they are experiencing access issues. As the gatekeeper to the President/CEO, professionally screens requests for connecting with President/CEO from both known and unknown parties, including internal and external requests. Tracks key giving partner relationships stewarded by the President/CEO - their interests, key dates, and gift report. Ensures timely entry and maintenance of key donor interactions into CRM systems for continuity and institutional memory. Researches, troubleshoots, and tracks gifts on behalf of major giving partners seeking internal support or clarification. Works cross-departmentally to help President/CEO interface positively with all leadership and constituents across the organization. Ensures President/CEO is fully prepared for all meetings and, when possible, understands the agenda, expectations for his involvement, and items that will be presented for decision. Supports the Strategic Alignment Division and Mission Investment Division as they produce major donor events according to the President/CEO’s established standard of quality. Integrates commitments and responsibilities, while protecting boundaries of both personal and professional life of the President/CEO, based on calendar guidelines to prolong longevity and increase mission effectiveness. Helps integrate family calendar commitments with the President/CEO’s professional schedule and communicates updates to family members as requested. Works closely and cooperatively with other Executive Assistants who support COO and CFO and help organize/participate in Executive Team quarterly working retreat days as needed. Liaises with administrative staff in other Chapter locations or divisions to coordinate and schedule President/CEO's time for nationally focused meetings and events, as well as National Service Center-focused meetings and events. Maintains and updates Executive Assistant Playbook as needed. Documents repeatable systems and maintains processes to ensure continuity during absences. Other duties as assigned. Spiritual Responsibilities Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ to young people and their families, and in that regard to make, educate and encourage life-long disciples of the Lord Jesus Christ, it is very important that you as an employee in the movement of Youth for Christ be recognized as an associate minister of the Gospel. As an employee of Youth For Christ and an associate minister of the Gospel, YFC expects all employees to: Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives. Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC. Teach and preach from the Holy Bible at YFC staff meetings, conferences, camps and events. Model empathy, humility and care for all people. This includes promoting equity and inclusion in word and in the practice of faith expression. YFC employees will have an opportunity to be commissioned or licensed as a minister of the Gospel through the established Youth for Christ process, and/or ordained by an outside body recognized by Youth for Christ USA. YFC Cultural Attributes Our cultural attributes are not about competency. It is an obedience to the call of Christ on our lives. YFC believes that spiritually healthy adults fosters healthy relationships with our kids. We place a heavy commitment and emphasis on developing and equipping a Christ-centered life marked by Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Our leaders are expected to be willing to demonstrate and/or possess the following: Ability to humbly serve and honor others even in difficult situations with prayer, consistency, transparency, and resilience. (Enduring Humility). Demonstrates proper reliance on God, others, and self through generous giving of time and skills, by collaboratively incorporating others’ ideas, welcoming candid input, recognizing others’ need for grace and extending forgiveness and empathy. (Relentless Trust). Prioritizes others’ needs for a missional outcome, characterized by joy, with active listening and problem-solving skills, while encouraging and empowering fellow believers. (Joyful Camaraderie). Trusts God with new approaches and changes, and communicates needs and limits with emotional intelligence, while seeking confidence and wisdom in Christ. (Courageous Faithfulness) Seeks and fosters authentic Christ-Centered relationships with people of various backgrounds and an inviting environment and empowers historically marginalized groups and indigenous populations (within the local context), through active listening, inclusion, advocacy of those who are vulnerable and respect of others’ experiences. (Kingdom Inspired Diversity). All YFC employees are expected to regularly and actively participate in faithful activities that advance the stewardship functions of YFC/USA. These activities will include—but are not limited to—extending invitations to fund raising events, recruiting personal circle of influence/YFC donor contacts,sending letters, handwritten notes, personal calls, and personally ministering to donor contacts. For Affiliate and Chapter Staff: YFC may attach a minimum fundraising goal to certain projects, activities, departments, or individuals. Position Requirements
Knowledge & Skills Demonstrates excellent organizational skills. Possesses a high level of attention to detail and follow-through. Proven ability to learn and follow established processes, while exercising sound independent judgment in determining when and how to adapt or deviate as appropriate. Established strong oral and written communication skills. Exhibits strong interpersonal skills, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures. Commitment to promoting an inclusive work environment. Proficiency with software and technology, including AI, electronic calendars, word processing, presentation software, and spreadsheets. Other Competencies: Servant’s heart. Serves both the organization and the President/CEO.Achieves goals by aligning with the President/CEO. Respects Confidentiality. Carries personal information and access with the highest confidence. Operates with the highest integrity and a sense of discretion. Protective Gatekeeper. Protects the President/CEO’s time by discerning and appropriately filtering requests for access or influence. Excellent communication skills.
Facilitates effective communication across the organization by ensuring messages flow smoothly and efficiently, particularly when executive availability may create delays. Proactively accelerates response times to emails, phone calls, and other correspondence to maintain timely and consistent communication. Learns preferences with discernment.
Like a second brain, knows what the President/CEO likes and doesn’t like. Knows where the President/CEO is and where he/she needs to go. Knows when to schedule meetings and when not to. Gathers as much of this information as possible as early as possible and proactively keeps learning. Prioritizes.
Knows what’s critical to the President/CEO’s success at any given time. Keeps the President/CEO focused on the high leverage activities and declines or delegates the rest. Master of the calendar.
Deadlines, appointments, meetings, presentations, calls. As the President/CEO’s life is necessarilyintegrated with work and home, understands and learns scheduled commitments at home and how they affect work. Proactively anticipates needs. Sees in advance what the President/CEO needs and plans accordingly. Lunch before a meeting, selecting the most convenient appointment location, a rescheduled flight after a delay, reports emailed or drop-shipped to a client, the Executive Assistant has already seen the need and addressed it. Reminds President/CEO of key priorities for the week, month, quarter, etc. Strong poise, confidentiality, and professionalism are required. Creates and masters YFC operating systems.Documents and systematize key processes. Knowledge and demonstrated skills in each of Youth For Christ’s Cultural Attributes (Christ-Centered, Kingdom Inspired Diversity, Joyful Camaraderie, Relentless Trust, Enduring Humility and Courageous Faithfulness) Credentials Required & Preferred Education Bachelor’s degree preferred or equivalent training and experience. 5+ years of progressively responsible experience supporting senior executives in a complex organization preferred. Service in a C-Suite setting preferred. Physical Requirements: Must be present at the Parker, CO office most days.Approval to work off-site dependent on the needs of the President/CEO. Ability to communicate orally with customers, vendors, management, and other co-workers is crucial. Regular use of the telephone and e-mail for communication is essential.Sitting for extended periods is common. Hearing and vision within normal ranges is essential for normal conversations, to receive ordinary information, and to prepare or inspect documents. Activities require the ability to remain in a stationary position 50% of the time, occasionally move about inside the office to access files or office equipment, operate a computer and other office productivity machinery, such as a calculator, handheld devices, copy machine, and computer printer. No heavy lifting is expected, though occasional exertion of up to 20 lbs. of force may be required. Good manual dexterity is required for the use of computers, mobile devices, and other productivity technologies. The job is performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal. Travel Requirements: 5-15 travel days per year, especially for off-site board meetings or other key donor or staff events Vacation time Sick Time 12 paid holidays Paid week off between Christmas and New Years Health & Welfare Benefits (Voluntary Enrollment): Medical Vision Health and Welfare Benefits (Company Sponsored): $600 Health Saving Account (HSA) YFC Contribution* Must be enrolled in an eligible plan and amounts are prorated based on hire date. Up to 3%403(b) match upon hire, up to 5% with tenure. Access to EAP services Short-term Disability, Long-Term Disability, and Life/AD&D EEO Statement
Youth For Christ (YFC) provides equal employment opportunities (EEO) employees and applicants for employment without regard to race, color, sex, national origin, age, handicap, marital status, or other unlawful discriminatory characteristics in accordance with applicable federal, state and local laws. YFC is classified as an Association of Churches and as such our hiring practices reflect that designation. As a religious nonprofit organization, YFC incorporates within each leader role, the requirement to model, teach, share and live the faith. The relationship between YFC’s mission and each of its leaders is its lifeblood and as such does at all times and in all instances reserve the right to make employment decisions based upon a person’s religious beliefs, personal character and lifestyle consistent with our understanding of the Bible or with our overall goals and requirements for Christian ministry. We seek to create a workplace that is intentional about Kingdom Inspired Diversity. Our commitment to our employees extends to their opportunities for growth, development, promotion, training and compensation. We will make reasonable accommodation for qualified individuals with known disabilities, unless doing so would result in an undue hardship to the organization.
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