Big Dog Construction Services, Inc.
Construction Office Assistant
Big Dog Construction Services, Inc., Ocean City, New Jersey, us, 08226
Job Description – Construction Office Assistant
Location: Ocean Township, NJ Company: Big Dog Construction / Big Dog Luxury Homes
About Us
For over 30 years, Big Dog Construction has been delivering high-quality home additions, kitchen and bathroom remodels, and now luxury home builds. We are family-owned, client-focused, and committed to excellence.
We’re looking for a skilled Construction Office Assistant with strong administrative and accounting abilities to support our growing team. The right candidate will bring 5+ years of experience in a construction office, proficiency in QuickBooks, and comfort with Buildertrend or similar project management software.
Responsibilities
Manage day-to-day office operations in a fast-paced construction environment.
Oversee all QuickBooks entries: accounts payable/receivable, invoicing, reconciliations, and expense tracking.
Enter and update project schedules, budgets, and change orders in Buildertrend.
Handle client communication, including scheduling, follow-ups, and progress updates.
Maintain organized records of contracts, permits, and job files.
Process subcontractor invoices, timesheets, receipts, and compliance documents.
Coordinate with vendors and suppliers to ensure timely deliveries and accurate billing.
Provide administrative support to management and project managers as needed.
Requirements
5+ years of construction office experience (required).
Strong proficiency in QuickBooks (required).
Experience with Buildertrend or similar construction/project management software (preferred).
Solid knowledge of construction processes, documents, and terminology.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proactive problem-solver with attention to detail.
Benefits
Competitive pay (commensurate with experience).
Opportunity to grow with a company expanding into luxury home builds.
Supportive, family-oriented work environment.
Long-term career potential with a stable, established company.
Location: Ocean Township, NJ Company: Big Dog Construction / Big Dog Luxury Homes
About Us
For over 30 years, Big Dog Construction has been delivering high-quality home additions, kitchen and bathroom remodels, and now luxury home builds. We are family-owned, client-focused, and committed to excellence.
We’re looking for a skilled Construction Office Assistant with strong administrative and accounting abilities to support our growing team. The right candidate will bring 5+ years of experience in a construction office, proficiency in QuickBooks, and comfort with Buildertrend or similar project management software.
Responsibilities
Manage day-to-day office operations in a fast-paced construction environment.
Oversee all QuickBooks entries: accounts payable/receivable, invoicing, reconciliations, and expense tracking.
Enter and update project schedules, budgets, and change orders in Buildertrend.
Handle client communication, including scheduling, follow-ups, and progress updates.
Maintain organized records of contracts, permits, and job files.
Process subcontractor invoices, timesheets, receipts, and compliance documents.
Coordinate with vendors and suppliers to ensure timely deliveries and accurate billing.
Provide administrative support to management and project managers as needed.
Requirements
5+ years of construction office experience (required).
Strong proficiency in QuickBooks (required).
Experience with Buildertrend or similar construction/project management software (preferred).
Solid knowledge of construction processes, documents, and terminology.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proactive problem-solver with attention to detail.
Benefits
Competitive pay (commensurate with experience).
Opportunity to grow with a company expanding into luxury home builds.
Supportive, family-oriented work environment.
Long-term career potential with a stable, established company.