Agility Recruiting is hiring: Human Resources Coordinator in Oakland

Job Title: Human Resources Coordinator (Temp to Perm)

Client: Well-Known & Stable Construction Company

Location: Oakland, CA (Hybrid - 3 days in office, 2 days remote)

Employment Type: Temporary to Permanent

Duration: 3-6 month temp period with conversion to permanent for qualified candidates

About Our Client

We are recruiting on behalf of our client, a well-established and financially stable construction company with a strong reputation in the Bay Area market. Known for their commitment to quality projects and employee development, they offer excellent growth opportunities and a collaborative work environment.

Position Summary

Our client is seeking an experienced Human Resources Coordinator to join their growing construction team in Oakland. This temp-to-perm opportunity is ideal for an HR professional with specific construction industry experience and hands-on knowledge of Viewpoint Vista HRIS. The successful candidate will support all aspects of human resources operations while ensuring compliance with construction-specific labor regulations and union requirements.

Key Responsibilities

Core HR Functions:

• Manage full-cycle recruitment for construction positions including skilled trades, project managers, and administrative staff
• Coordinate onboarding processes for new hires, including safety training requirements and trade certifications
• Maintain employee records in Viewpoint Vista HRIS system
• Process employment verifications, background checks, and drug screenings per construction industry standards
• Administer benefits enrollment, changes, and COBRA processing
• Support performance review processes and employee relations matters

Construction-Specific Duties:

• Ensure compliance with prevailing wage requirements and certified payroll reporting
• Coordinate with union representatives and manage union-related HR matters
• Maintain records for apprenticeship programs and trade licensing
• Support safety training coordination and OSHA compliance documentation
• Assist with workers' compensation claims and return-to-work programs
• Manage construction project staffing and labor allocation tracking

Administrative Support:

• Prepare HR reports and metrics for management review
• Assist with policy development and employee handbook updates
• Support HR audits and regulatory compliance requirements
• Handle employee inquiries regarding benefits, policies, and procedures
• Maintain confidential personnel files and documentation

Required Qualifications

• 3+ years of Human Resources experience in the construction industry
• Hands-on experience with Viewpoint Vista HRIS system (non-negotiable)
• Knowledge of construction labor laws, prevailing wage requirements, and union relations
• Understanding of OSHA safety regulations and construction-specific compliance
• Experience with certified payroll and Davis-Bacon Act requirements
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to handle confidential information with discretion

Preferred Qualifications

• PHR, SHRM-CP, or other HR certification
• Experience with multi-state construction projects
• Knowledge of California labor laws and construction regulations
• Experience with workers' compensation and safety programs
• Bilingual (English/Spanish) preferred

Work Environment

• Fast-paced construction environment with multiple projects
• Occasional visits to job sites may be required
• Standard business hours with occasional overtime during busy periods

$35/hour salary