TieTalent
Overview
The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes. Responsibilities
Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained. Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates. Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress. Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission. Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data. Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials. Performs other duties as assigned. Qualifications
Bachelor's Degree from an accredited post-secondary institution Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years Or an equivalent combination of education and experience Valid Driver's License Supplemental Information
Knowledge of state, federal and local laws governing municipal operations Knowledge of records management and retention requirements Knowledge of project management Skill in the operation of standard office software including databases, presentation programs, and Microsoft products Ability to supervise and manage support staff Ability to prepare budgets, correspondence and reports Ability to communicate effectively with staff, elected officials and the public
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The purpose of the position is to provide complex administrative support to the Mayor, City Council and City Manager. This is accomplished by directing and overseeing the administration of all City Charter amendments, elections and voting; administering records management programs and open records requests; acting as liaison for boards and commissions; and preparing, publishing and maintaining all official documents, general correspondence and reports. Other duties include establishing and enforcing internal controls and processes. Responsibilities
Completes administrative duties by preparing and monitoring budgets; administering oaths of office; maintaining calendars; managing the elections process; posting meeting notices, preparing agendas and packets, supervising support staff; and ensuring all appropriate documents are signed and retained. Manages records requests and retention by preparing and retaining reports, correspondences, ordinances, resolutions, proclamations and other documents; maintaining originals of contracts and agreements, resolutions, proclamations, deeds, easements, and minutes; assigning ordinance and resolution numbers; administering the records management program; and overseeing the compiling and printing of codification updates. Directs or participates in activities and special projects as assigned by the Mayor, City Council and City Manager by defining the purpose of the project; establishing and implementing action plans; gathering necessary information and resources; resolving conflicts; and reporting progress. Represents the administration before boards and commissions by preparing agendas; attending meetings; offering information, advice and guidance; arranging for support services; and reporting on actions or proposals of the board or commission. Facilitates the provision of services to citizens or other departments by serving as liaison between the Mayor/City Council and the citizens in responding to inquiries, requests, and concerns of the public; and responding to internal and external customers regarding research and data. Directs and oversees the administration of charter amendments and elections by serving as Early Voting Clerk; providing information to candidates and officeholders; and conducting training for election officials. Performs other duties as assigned. Qualifications
Bachelor's Degree from an accredited post-secondary institution Five years of experience as a City Secretary or Assistant City Secretary, two of which must be in supervision Texas Municipal Clerk Certification Program completion or the ability to complete within three (3) years Or an equivalent combination of education and experience Valid Driver's License Supplemental Information
Knowledge of state, federal and local laws governing municipal operations Knowledge of records management and retention requirements Knowledge of project management Skill in the operation of standard office software including databases, presentation programs, and Microsoft products Ability to supervise and manage support staff Ability to prepare budgets, correspondence and reports Ability to communicate effectively with staff, elected officials and the public
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