University of Michigan
HRL Office Assistant (STUDENT/WORK STUDY)
University of Michigan, Flint, Michigan, United States, 48567
How to Apply
To be considered for this position, please submit the following materials through the UM Careers Portal : Cover Letter- Explain your interest in the position and why you believe you're a strong candidate. Resume-
Highlight relevant experience, education, and skills. Class Schedule
- Include your current class/availability schedule to assist with scheduling.
Job Summary
The Student Office Assistant plays a vital role in supporting the operations of Housing and Residential Life (HRL) at UM-Flint. This position provides assistance in office administration, residence life, conference services, and guest housing. The ideal candidate demonstrates confidentiality, professionalism, strong communication skills, and a commitment to fostering a positive community.
Responsibilities*
Office Operations Maintain scheduled office coverage. Answer and route phone calls to HRL staff or campus departments. Provide accurate and courteous information to students, guests, and visitors. Maintain daily logs of student/guest inquiries, walk-ins, and calls. Operate standard office equipment (e.g., printer, copier, fax, laminator). Assist with departmental marketing efforts and updating digital tracking tools (e.g., spreadsheets, Google Sheets). Support the check-in/check-out process for residents and guests. Provide campus tours and assist with guest/resident access issues. Create and distribute welcome information for UM-Flint and downtown Flint. Attend staff meetings and 1:1 check-ins with supervisors. Become familiar with HRL and campus emergency protocols. Conference & Guest Support
Prepare access cards for conference check-ins. Assist in preparing guest spaces (e.g., making beds, assembling linen packets, hanging shower curtains, ensuring room readiness). Support conference administrators during check-in/out processes. Respond to the needs of conference guests. Conduct post-conference room assessments and remove trash and used linens. Resident Support
Assist with move-in and move-out processes during spring, summer, and fall terms. Report and follow up on maintenance concerns. Model appropriate behavior aligned with university policies and community standards. Monitor student wellness and report concerns appropriately. General Expectations
Serve as front desk assistant and maintain scheduled office hours. Actively monitor and respond to HRL and campus communications. Represent HRL professionally at events (e.g., orientation, resource fairs). Maintain a clean and organized workspace. Adhere to the Code of Student Conduct and Community Living Standards. Serve as a mandatory reporter (Clery Act) and responsible employee (Title IX), reporting incidents in accordance with university policies. Perform other duties as assigned. Required Qualifications*
Enrolled as a student at UM-Flint for the fall 2025 and winter 2026 academic semesters Minimum GPA of 2.5 In good standing with the University and Student Conduct Code By submitting this application, you are waiving your privacy rights as outlined in the Family Educational Rights & Privacy Act (FERPA) and allowing staff within Housing and Residential Life to view your transcript in order to confirm your academic eligibility for this position.
By submitting this application, you are authorizing the Office of the Dean of Students to release your student conduct history to confirm your conduct eligibility for this position. This will remain in effect for the duration of employment.
Desired Qualifications*
Prior customer service experience Experience working in Housing or similar campus department Work-study award for the current academic year
Modes of Work
Onsite The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
268140
Working Title
HRL Office Assistant (STUDENT/WORK STUDY)
Job Title
OFFICE ASSISTANT (TEMP)
Work Location
Flint Campus
Flint, MI
Modes of Work
Onsite
Full/Part Time
Part-Time
Regular/Temporary
Temporary
FLSA Status
Nonexempt
Organizational Group
Flint Vc Std Affairs
Department
Flint Residential Housing
Posting Begin/End Date
9/04/2025 - 9/18/2025
Salary
$15.00 - $15.00
Career Interest
Temporary Job Opening
To be considered for this position, please submit the following materials through the UM Careers Portal : Cover Letter- Explain your interest in the position and why you believe you're a strong candidate. Resume-
Highlight relevant experience, education, and skills. Class Schedule
- Include your current class/availability schedule to assist with scheduling.
Job Summary
The Student Office Assistant plays a vital role in supporting the operations of Housing and Residential Life (HRL) at UM-Flint. This position provides assistance in office administration, residence life, conference services, and guest housing. The ideal candidate demonstrates confidentiality, professionalism, strong communication skills, and a commitment to fostering a positive community.
Responsibilities*
Office Operations Maintain scheduled office coverage. Answer and route phone calls to HRL staff or campus departments. Provide accurate and courteous information to students, guests, and visitors. Maintain daily logs of student/guest inquiries, walk-ins, and calls. Operate standard office equipment (e.g., printer, copier, fax, laminator). Assist with departmental marketing efforts and updating digital tracking tools (e.g., spreadsheets, Google Sheets). Support the check-in/check-out process for residents and guests. Provide campus tours and assist with guest/resident access issues. Create and distribute welcome information for UM-Flint and downtown Flint. Attend staff meetings and 1:1 check-ins with supervisors. Become familiar with HRL and campus emergency protocols. Conference & Guest Support
Prepare access cards for conference check-ins. Assist in preparing guest spaces (e.g., making beds, assembling linen packets, hanging shower curtains, ensuring room readiness). Support conference administrators during check-in/out processes. Respond to the needs of conference guests. Conduct post-conference room assessments and remove trash and used linens. Resident Support
Assist with move-in and move-out processes during spring, summer, and fall terms. Report and follow up on maintenance concerns. Model appropriate behavior aligned with university policies and community standards. Monitor student wellness and report concerns appropriately. General Expectations
Serve as front desk assistant and maintain scheduled office hours. Actively monitor and respond to HRL and campus communications. Represent HRL professionally at events (e.g., orientation, resource fairs). Maintain a clean and organized workspace. Adhere to the Code of Student Conduct and Community Living Standards. Serve as a mandatory reporter (Clery Act) and responsible employee (Title IX), reporting incidents in accordance with university policies. Perform other duties as assigned. Required Qualifications*
Enrolled as a student at UM-Flint for the fall 2025 and winter 2026 academic semesters Minimum GPA of 2.5 In good standing with the University and Student Conduct Code By submitting this application, you are waiving your privacy rights as outlined in the Family Educational Rights & Privacy Act (FERPA) and allowing staff within Housing and Residential Life to view your transcript in order to confirm your academic eligibility for this position.
By submitting this application, you are authorizing the Office of the Dean of Students to release your student conduct history to confirm your conduct eligibility for this position. This will remain in effect for the duration of employment.
Desired Qualifications*
Prior customer service experience Experience working in Housing or similar campus department Work-study award for the current academic year
Modes of Work
Onsite The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of three calendar days. The review and selection process may begin as early as the fourth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
Job Detail
Job Opening ID
268140
Working Title
HRL Office Assistant (STUDENT/WORK STUDY)
Job Title
OFFICE ASSISTANT (TEMP)
Work Location
Flint Campus
Flint, MI
Modes of Work
Onsite
Full/Part Time
Part-Time
Regular/Temporary
Temporary
FLSA Status
Nonexempt
Organizational Group
Flint Vc Std Affairs
Department
Flint Residential Housing
Posting Begin/End Date
9/04/2025 - 9/18/2025
Salary
$15.00 - $15.00
Career Interest
Temporary Job Opening