Job Description
Boutique law firm in San Jose, CA has an immediate opening for a Receptionist! This Receptionist will be the director of first impressions for the firm and requires administrative and organizational skills, along with the ability to effectively handle a multi-line phone system. If you thrive in a fast-paced environment and have prior receptionist or administrative experience, we encourage you to apply. This position is on-site full-time, Monday - Friday from 8:30am - 5pm.
Responsibilities:
• Greet visitors and clients professionally, ensuring a welcoming atmosphere.
• Manage a multi-line phone system, answering inbound calls and directing them appropriately.
• Maintain organized filing systems for both physical and digital documents.
• Handle administrative tasks related to civil litigation processes.
• Provide general office support, including scheduling and correspondence.
• Ensure all incoming communications are addressed promptly and accurately.
• Work collaboratively with team members to maintain smooth office operations.
• Monitor office supplies and coordinate replenishment as necessary.
• Uphold confidentiality and professionalism in all interactions.
Qualifications:
• At least 3-6+ months of experience in receptionist or administrative roles. Recent college graduates are encouraged to apply!
• Proficiency in answering incoming calls.
• Strong communication skills, both verbal and written.
• Ability to multitask and prioritize in a fast-paced environment.
• High level of attention to detail and accuracy.
• Commitment to maintaining a courteous demeanor while demonstrating strong attention to detail.