Starks Industries LLC is hiring: Receptionist in Miami

KEY DUTIES and RESPONSIBILITIES:

Front Desk Operations

• Greet service vendors, agency personnel, clients, and visitors with professionalism and courtesy.

• Answer and route incoming phone calls using a switchboard system; take and relay messages as needed.

• Place outgoing calls and ensure proper phone etiquette is maintained at all times.

• Provide clear and concise communication to the public and office personnel.

Administrative and Clerical Support

• Perform light typing, faxing, copying, and filing duties, including Bates stamping of legal documents.

• Prepare and organize mass mailings, ensuring the accuracy of labels and address information.

• Generate written documents using advanced word processing tools from handwritten drafts or digital input.

Office and Data Management

• Make recurring and special messenger runs to distribute or pick up materials as required.

• Sort and file documents by alphabetical, numerical, or chronological order.

• Assist with basic data entry and serve as a back-up Time and Attendance (T&A) Clerk.

• Coordinate with transportation services as needed for office operations.

EXPERIENCE and/or EDUCATION:

• High school diploma or equivalent (required).

• Experience in an administrative or receptionist role preferred.

• Typing Speed: Minimum 40 WPM.

KNOWLEDGE, SKILLS and ABILITIES:

• Skilled in the use of standard office equipment, including switchboards, electronic typewriters, copiers, and personal computers.

• Familiarity with Microsoft Office applications and email systems.

• Ability to interact professionally with staff, the public, law enforcement officials, and external vendors.

• Demonstrated capability to complete assignments within strict timeframes in high-volume environments.

• Flexible and adaptive to sudden changes in scheduling or task assignments with minimal supervision.