Administrative Assistant Job at Nashville Public Radio in Miami

Job Description:

• Manage phone calls, visitors, and appointments for the Parish Priest and ministries.
• Maintain and update the Master Online Calendar and Priest’s Daily Schedule.
• Administer sacramental activities (e.g., Baptism, Marriage, Funerals) including documentation and logbook entries.
• Update church website and facility bookings; coordinate with Webmaster.
• Create and distribute the Weekly Sunday Bulletin and Monthly “Vine” Newsletter.
• Maintain stewardship records and manage quarterly accounting and mailings.
• Handle bookkeeping: bills, receipts, reimbursements, petty cash, and deposits.
• Maintain parishioner contact lists and generate reports using church management software.
• Manage mail, shipments, office supplies, and equipment maintenance.
• Support church events, meetings, and marketing efforts including the annual Festival.
• Recruit, train, and schedule volunteers.
• Perform additional tasks as assigned by the Priest or Parish Council.

Qualifications

• 3–5 years of administrative/clerical experience.
• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Proficient in MS Office, QuickBooks, Adobe, graphic/web design tools, and internet research.
• Typing speed of 60+ WPM.
• Experience in bookkeeping and handling confidential information.
• Professional demeanor, integrity, and customer service orientation.
• Ability to multitask, prioritize, and work independently.
• Familiarity with Orthodox Christian practices and multilingual skills (English, Greek, Spanish) a plus.
• Valid Florida driver’s license and willingness to run errands.