NextPhase Medical Devices
Supply Chain Coordinator
NextPhase Medical Devices, Pleasanton, California, United States, 94566
Position Overview:
We are seeking a detail-oriented and organized
Supply Chain Coordinator
to support the purchasing and logistics functions of our business. This role is responsible for maintaining purchase order records, tracking open orders, coordinating with vendors and factories, and ensuring shipment documentation is collected and filed accurately. The ideal candidate is highly organized, proactive in following up with suppliers, and comfortable managing spreadsheets and digital filing systems.
Key Responsibilities: Maintain and update the
Open Order Log
with new shipments daily. Process and confirm
purchase orders (POs)
with customers and factories as needed. Enter POs into the
PO log
on a weekly basis or as needed to ensure accuracy. Monitor and follow up on
past due POs
with factories and vendors 1-2 times per week. Communicate with suppliers to follow up on
open purchase orders
and resolve delays. Collect and organize shipment documentation, including
invoices, certificates of compliance (COCs),
and other required paperwork. Ensure all
POs are correctly filed
in the appropriate folders (digital or physical). Keep all relevant
spreadsheets and logs up to date, including:
Vendor Purchase Orders Open Order Log (OOL) Purchase Request (PR) Logs Upcoming Shipment Schedules
Provide assistance with
shipment coordination
as needed. Qualifications:
Strong attention to detail and organizational skills Proficiency with Excel/Google Sheets and document management Excellent written and verbal communication skills Ability to manage multiple priorities and follow up consistently Experience in supply chain, logistics, or purchasing (preferred but not required)
Supply Chain Coordinator
to support the purchasing and logistics functions of our business. This role is responsible for maintaining purchase order records, tracking open orders, coordinating with vendors and factories, and ensuring shipment documentation is collected and filed accurately. The ideal candidate is highly organized, proactive in following up with suppliers, and comfortable managing spreadsheets and digital filing systems.
Key Responsibilities: Maintain and update the
Open Order Log
with new shipments daily. Process and confirm
purchase orders (POs)
with customers and factories as needed. Enter POs into the
PO log
on a weekly basis or as needed to ensure accuracy. Monitor and follow up on
past due POs
with factories and vendors 1-2 times per week. Communicate with suppliers to follow up on
open purchase orders
and resolve delays. Collect and organize shipment documentation, including
invoices, certificates of compliance (COCs),
and other required paperwork. Ensure all
POs are correctly filed
in the appropriate folders (digital or physical). Keep all relevant
spreadsheets and logs up to date, including:
Vendor Purchase Orders Open Order Log (OOL) Purchase Request (PR) Logs Upcoming Shipment Schedules
Provide assistance with
shipment coordination
as needed. Qualifications:
Strong attention to detail and organizational skills Proficiency with Excel/Google Sheets and document management Excellent written and verbal communication skills Ability to manage multiple priorities and follow up consistently Experience in supply chain, logistics, or purchasing (preferred but not required)