Human Resources Coordinator Job at Team Allied Distribution in Fairfield

Overview

HR Coordinator provides administrative and operational support across core HR functions, including recruitment, onboarding, benefits, compliance, employee relations, and HRIS data maintenance. This role ensures smooth daily operations of the HR department and supports the broader organizational goals by helping foster a positive, compliant, and efficient workplace culture.

This is a full-time, non-exempt position working in an office Monday through Friday.

Responsibilities

• Maintain accurate employee records in physical and digital formats (HRIS).
• Prepare and process HR-related documents (offer letters, status changes, etc.). Track onboarding documentation and coordinate new hire orientation.
• Assist with general inquiries from employees regarding HR policies, procedures, and benefits.
• Ensure compliance with federal, state, and local employment laws and internal policies.
• Support recruiting activities: posting jobs, coordinating interviews, and communicating with candidates.
• Assist hiring managers with the onboarding process to ensure a smooth start for new employees.
• Assist employees with benefit enrollments, changes, and questions.
• Support open enrollment activities, including communication and documentation.
• Track and coordinate leaves of absence (work with third-party providers).
• Assist with audits, reporting, I-9 compliance, HR postings and projects.
• Help ensure adherence to wage and hour laws, confidentiality, and data security.
• Help coordinate employee events, recognition programs, and training initiatives.
• Support internal communication efforts and assist with engagement surveys or feedback tools.

Qualifications

• Associate's degree in Human Resources, Business Administration, or related field (Bachelor’s preferred).
• 2–3 years of experience in an HR support role.
• High School Diploma, GED, or equivalent.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• High attention to detail and ability to maintain confidentiality.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HRIS systems. Experience with Paycom a plus.
• Working knowledge of labor laws and HR best practices.
• Familiarity with applicant tracking systems (ATS) and onboarding platforms.
• Bilingual a plus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations are available upon request for individuals with disabilities to perform work duties.

While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate in this office environment.

Education

• Associate\'s degree in Human Resources, Business Administration, or related field (Bachelor’s preferred).
• 2–3 years of experience in an HR support role.
• High School Diploma, GED, or Equivalent.

Physical Demands & Abilities

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities. Regularly: spend long hours sitting and using office equipment and computers; move from sitting to standing positions; see details of objects that are less than a few feet away; speak clearly so listeners can understand and understand the speech of another person; work on projects that require deadlines; bend to file and maintain files; occasionally lift 5-10 pounds.