Administrative Assistant Job at Builder's Association of Greater Indianapolis in

Overview

POSITION OBJECTIVES: To be part of a team as an Administrative Assistant who has exceptional computer skills and knowledge to provide accurate, efficient, and timely administrative support. To be able to work in a fast-paced environment with many tasks ongoing. To be supportive, friendly, and knowledgeable about the Association and its members.

Overall Responsibilities

• Assistance as requested, based on availability and priorities of responsibilities, to entire staff
• Work closely with CFO to coordinate bank deposits, accounts payable/receivable, and budgeting
• Database development and management, including the initial set-up of events for entry of reservations and other event details to be completed by the responsible staff members, data entry and processing, and all regular updates
• Maintaining and processing of all database requests
• Helping to coordinate Association events, including but not limited to:
• Managing reservations and attendee lists
• Preparing all event materials and nametags
• Setting up for events, handling registrations
• Tracking walk-ins and no shows
• Invoicing/handling payments as necessary
• Monthly updates of meeting calendar
• Coordination of BAGI Board of Directors meetings, including but not limited to:
• Board Meeting preparation
• Board monitoring reports and policies
• Election process
• General administrative assistance to CEO as requested
• Assistance and coordination of scholarship program with BAGI CEO
• Coordination of general equipment maintenance for all office equipment
• Coordination and ordering of all office supplies
• Front desk and telephone coverage

Customer Service

Creating number one job priority as customer service! Customer service and relations reach a new level, with zero complaints from the membership and/or the general public regarding their treatment when dealing with the BAGI office.

Teamwork

Developing and continually encouraging TRUST & TEAMWORK among ALL staff as the basis for all work assignments!

Empowerment

Do not be afraid to make a decision, empowerment is the thought process of this office and staff!

Accountability

Chief Executive Officer

Results

Results are measured by the degree of completion of assigned tasks and programs, and the general working relations with members of the Association, staff, and other pertinent parties.

Salary

Salary Range: $45k-$55k dependent on experience