Builders Association of Greater Indianapolis is hiring: Administrative Assistant

Overview

POSITION OBJECTIVES: To be part of a team as an Administrative Assistant who has exceptional computer skills and knowledge to provide accurate, efficient, and timely administrative support. To be able to work in a fast-paced environment with many tasks ongoing. To be supportive, friendly, and knowledgeable about the Association and its members.

Responsibilities

• Assistance as requested, based on availability and priorities of responsibilities, to entire staff
• Work closely with CFO to coordinate bank deposits, AP, AR, and budgeting
• Database development and management, including the initial set-up events for entry of reservations and other event details to be completed by the responsible staff members, data entry and processing, and all regular updates
• Maintaining and processing of all database requests
• Helping to coordinate Association events, including but not limited to: managing reservations and attendee lists; preparing all event materials and nametags; setting up for events, handling registrations; tracking walk-ins and no shows; invoicing/handling payments as necessary
• Monthly updates of meeting calendar
• Coordination of BAGI Board of Directors meetings, including: board meeting preparation; board monitoring reports and policies; election process; meeting minutes
• General administrative assistance to CEO as requested
• Assistance and coordination of scholarship program with BAGI CEO
• Coordination of general equipment maintenance for all office equipment
• Coordination and ordering of all office supplies
• Front desk and telephone coverage

Core Values

• Customer Service: Creating customer service excellence with a goal of zero complaints from members or the general public regarding treatment when dealing with the BAGI office.
• Teamwork: Develop and sustain TRUST & TEAMWORK among all staff as the basis for all work assignments.
• Empowerment: Do not be afraid to make decisions; empowerment is encouraged in this office and staff.
• Accountability: Accountability to the Chief Executive Officer. Results are measured by completion of tasks and programs and by working relations with members, staff, and other parties.

Salary Range: $44k-$54k based on experience

Job details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Construction