General Oncology

Administrative Assistant Job at General Oncology in Newton

General Oncology, Newton, MA, United States, 02165

Manage scheduling for CEO and senior leadership team, including managing calendars and coordinating travel arrangements and reimbursements
Coordinate logistics and provide administrative support for meetings with the Board, Scientific Advisory Board and other external stakeholders
Ensure General Oncology’s office space is kept organized and presentable
Keep track of supply inventory; manage purchasing and vendor relationships for the office
Order and maintain general office supplies
Set up conference rooms and IT equipment for internal meetings
Sort and distribute mail, packages and deliveries
Handle outgoing mail and packages
Greet and check in visitors, ensuring a professional and welcoming experience
Ensure new hires are set for their first day – work with the hiring manager and HR to organize new hire desk space needs, company SWAG, etc

Bachelor’s degree or equivalent experience
Minimum 3 years administrative support experience
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time management skills with the ability to prioritize tasks effectively
Exceptional communication and interpersonal skills
High level of discretion and professionalism in handling confidential information
Ability to multitask and to work independently and collaboratively in a fast-paced environment
Experience recognizing needs, solving problems, and anticipating issues
Flexibility and adaptability to changing priorities and demands
Early stage biotech company experience is preferred
Strong proficiency with Microsoft Office and familiarity with Office 365

Location: The ideal candidate will be located in the greater Boston, MA area and be willing to come into the office every day

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