RECEPTIONIST Job at Mary Cariola Center in City of Rochester

Overview

Join to apply for the RECEPTIONIST role at Mary Cariola Center.

Salary Range: $16.00 - $21.00 per hour. Pay within this range is based on experience and education.

DEI Values Statement: Mary Cariola Center is committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. We foster an environment where all are welcome, and our differences are respected and valued.

As an agency founded on principles of inclusion, Mary Cariola Center cultivates a culture where everyone belongs and works with students, parents and Agency personnel in a respectful, confidential and professional manner.

Essential Duties And Responsibilities: With minimum supervision, handles the routine duties associated with the Reception areas of the Mary Cariola Center. Responsibilities include operating the switchboard and intercom system, using multiple devices to communicate with staff, greeting and directing visitors, processing Agency mail and completing secretarial tasks as assigned. May work at all Mary Cariola locations including the Elmwood Campus, East Henrietta Campus and East Avenue Campus.

General Professionalism: Displays behaviors aligned with the Agency mission and values, including trust, integrity, respect and quality-focused work when working with students, parents and Agency personnel. Maintains safe, organized, functional and clean clinical environments for their own work and that of the assessment team. Follows school policies, procedures and/or processes. Uses effective communication skills when addressing students, staff and parents. Maintains confidentiality in all situations. Interacts with employees and visitors in a manner that shows sensitivity to cultural diversity. Creates a positive environment by welcoming visitors in person or on the telephone.

Receptionist Duties: Answer multi-line phone system, direct calls to the appropriate party, or take messages. Collect, enter and disseminate student and staff attendance data. Using cellular devices, paging system and call board, answer emergency calls for nursing and behavioral support, dispatch teams to the location of the emergency calmly, quickly and accurately. Assist with student arrival and dismissal by providing information to classrooms. Connect visitors to appropriate Mary Cariola staff in accordance with internal procedures. Follow School Safety Plans including use of secure doors, issuing visitor badges and verification of identification. Maintain telecommunication systems including phones, paging board and cell phones. Maintain a safe and clean Reception area.

Administrative Assistant Duties: Type reports, forms and other related materials with accuracy. Handle clerical requirements including filing, copying and mailing. Assist in organizing, maintaining and updating school files and procedural manuals. Assist the Data Entry team as trained. Assist with staff training, conferences and in-services as assigned. Deliver and pick up materials between locations. Perform other Administrative Assistant, clerical or computer tasks as assigned by the Superintendent or School Office Manager.

Details:

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Education Administration Programs

Note: The description provided includes additional job postings and generic statements not directly related to the Receptionist role. Core responsibilities above reflect the role as described by Mary Cariola Center.