Human Resources Specialist Job at South Orange County Community College District

Overview

This job posting provides pay range information for the South Orange County Community College District. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Human Resources Specialist

Job Type: DS - Staff (Full-Time)

Job Number: 202400621

Office, Division, or School: DS - Human Resources

Opening Date: 08/20/2025

Closing Date: 9/3/2025 11:59 PM Pacific

Supplemental Information

Range 127 of CSEA Salary Schedule

Work schedule: Monday - Friday (8:00 AM - 5:00 PM) — Schedule and shift are subject to change in accordance with the department\'s needs.

Required Documents: Resume. Applications missing the required documents will not be considered.

Months: 12

Summary Description

Under direction from the Executive Director, Human Resources Employer/Employee Relations, performs a variety of complex, technical and paraprofessional duties involved in human resources program areas including recruitment and selection, compensation, employee training, catastrophic leave, equal employment opportunity and special programs for classified and certificated personnel; provides administrative and clerical support to administrative staff.

Distinguishing Characteristics

This is the journey level class within the Human Resources Specialist series. Employees at this level participate in a variety of duties requiring independent judgment in the application of established personnel policies and procedures, and may be involved in lead duties when applicable.

Representative Duties

• Interpret human resources policies and procedures; respond to requests for information and assistance from employees, management, outside agencies and the public; answer questions regarding the nature of employment vacancies within the District.
• Assist in developing and implementing recruitment programs; prepare job bulletins, announcements, and recruitment information; schedule interview appointments; conduct reference checks; extend employment offers; inform applicants of rejection as directed.
• Conduct orientation for hiring committees; instruct committee members in the on-line screening process and provide assistance throughout the recruitment process; interpret and review hiring policies; prepare detailed and statistical reports and orientation packets.
• Evaluate and verify applicant transcripts and work experience to determine eligibility and salary placement, appropriate minimum qualifications, and equivalency determination.
• Assess on-line employment applications for completeness and minimum qualifications; contact applicants who need to submit supporting documents; assist applicants with on-line application processes; route applications to appropriate division offices.
• Serve as Equal Employment Opportunity representative for assigned recruitments; ensure compliance with State and Federal EEO laws and District hiring policies; monitor applicant screening process; verify screening sheets for accuracy in consultation with the committee chair.
• Maintain current short-term and substitute lists for classified personnel; review requisitions and applications; contact short-term and/or substitutes for job assignments; maintain detailed records related to short-term and/or substitute employees and ensure that required documentation and pay information is received and/or processed accurately.
• Ensure proper completion and verify accuracy of various employment forms and hiring documents in accordance with federal and state laws and District policies; ensure compliance with immigration regulations.
• Conduct and/or assist with new hire orientations for all new personnel; meet with new employees to explain District policies and contract provisions; prepare and input new information into the HRIS database; audit and distribute required information to payroll and other appropriate personnel.
• Evaluate, review, and monitor various employee leaves of absence to remain current on employee return dates and status of employment; evaluate eligibility for application of various federal and state laws; provide timely notification to employee of approved leave request and process related paperwork; input information into HRIS database.
• Participate in job fairs; travel to various locations to represent the District in recruitment of potential academic and classified positions; set up District display and tables; respond to questions and inquiries from the public and provide appropriate employment information.
• Maintain confidential personnel records; record and update employee status changes; assure proper authorization of salary increases, assignment changes, resignations, retirements, leave requests, leaves of absence and terminations; audit personnel records to ensure completion of performance evaluations; process and file employee performance evaluations.
• Receive notification of educational units completed from academic employees; research and verify applicability of course work, grades and credits earned; compute required salary adjustments, appropriate contract provisions, and post to personal records; respond to questions from District employees regarding employment practices, policies, and procedures; develop and provide in-house training programs to ensure District employees understand and comply with employment laws.
• Prepare word processing documents such as agendas, forms, correspondence, and salary schedules related to assigned activities; assemble packets for various committee meetings.
• Generate detailed and confidential reports; evaluate data integrity; conduct research on current and archived human resource and payroll data as needed.
• Research, compile, prepare, proofread, and format detailed data for monthly agenda; compose biographies for new employees; maintain backup documents for monthly Board agendas.
• Perform related duties as required.

Qualifications

• Knowledge of: Fundamental principles and practices of human resource administration including recruitment, EEO practices, leave benefits administration, compensation, and labor relations.
• Office procedures, methods and equipment; software applications such as word processing, spreadsheets, and databases.
• Confidential record keeping and filing; District policies and procedures; business letter writing and basic report preparation; pertinent codes, laws and regulations.
• Oral and written communication skills; interpersonal skills with tact and courtesy.
• Ability to: Perform technical and paraprofessional duties; develop and implement recruitment programs; screen and process applications; provide training on employment laws and procedures; ensure document accuracy; interpret laws and regulations; operate office equipment; maintain confidentiality; follow instructions; compile data and prepare reports; communicate clearly; establish effective working relationships; report regularly to work as scheduled.

Education and Experience Guidelines

• Education/Training: Equivalent to two years of college level coursework in human resources, business administration, or related field.
• Experience: Two years of clerical and technical experience in the human resources field, preferably in a community college district.
• License or Certificate: A valid California driver’s license and proof of automobile insurability.

Physical Demands and Working Environment

Please refer to job post for more information, Job Details tab, Career Pages

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Education, Human Resources, and Administrative
• Industries
• Higher Education, Human Resources Services, and Administrative and Support Services

Referrals increase your chances of interviewing at South Orange County Community College District by 2x