Human Resources Specialist Job at Inside Higher Ed in Palos Hills

Overview

Job Title: Human Resources Specialist

Department: Human Resources

Work Location: Main Campus

Position Status: Full Time

Hours: Monday – Friday, 8:00 am – 5:00 pm (On-Site, Palos Hills)

Salary: $54,702.00/yr - $72,920.00/yr (Salaried) plus benefits

Job Summary: Under the direction of the Vice President of Human Resources, the Human Resources Specialist provides assistance with and facilitates the human resources processes for the college. This role supports the human resource function including recruitment, onboarding, state retirement reporting, performance management, compliance, policy implementation, record-keeping, file maintenance, and HRIS entry and database management. The specialist contributes to learning college concepts by developing programs and activities that promote student success and lifelong learning.

Responsibilities

• Assist with managing postings, track candidate status in the HRIS, and handle correspondence with applicants in the college’s applicant tracking system.
• Update HRIS records and process forms for new hires, terminations, and other status changes; prepare new-employee files and maintain personnel files.
• Submit online applicant investigations and assist with background checks.
• Prepare and submit information for new hires, verification of prior service, separations, retirements, and other requirements to the State Universities Retirement System (SURS).
• Ensure compliance with USCIS Form I-9 Employment Eligibility Verification and maintain I-9 files; periodically audit I-9 forms.
• Assist with position management, HRIS/Payroll system setup and maintenance; support the assignment contracts system each semester.
• Assist with reclassifying and correcting FICA/SURS deductions for part-time faculty and maintain faculty load tracking spreadsheets.
• Perform payroll-related audits and reconciliations to ensure accuracy of leave time; monitor absenteeism reports and document excess absenteeism; track and prepare reports.
• May assist with recruitment and interview processes, including reviewing applications, serving on search teams, attending job fairs, conducting reference/background checks, and coordinating interviews, travel, and lodging for finalists.
• May assist with distributing and monitoring employee performance evaluations and ensuring timely completion.
• Provide customer service by responding to employee requests and questions; prepare correspondence as requested.
• Assist the VP/CHRO and managers with special projects, programs, and state/federal reporting; perform other duties as assigned.

Education/Experience

Minimum: Bachelor’s degree in human resources or a related field; minimum three (3) years of HR or related experience.

Preferred: Experience with HRIS and applicant tracking; experience in an educational institution; bilingual skills.

Qualifications

• Excellent communication, interpersonal, and organizational skills
• Strong attention to detail
• Knowledge of federal and state employment laws
• Knowledge of HRIS/information systems
• Ability to work with minimal supervision
• Ability to handle confidential material and maintain confidentiality

Benefits

Administrative, Confidential, Managerial and Supervisory (ACMS) Position. Moraine Valley offers a generous benefits plan including:

• Health, dental, vision; life insurance; disability insurance
• Tuition reimbursement and tuition waiver
• SURS retirement plan
• Vacation days, holidays, sick leave, personal days, bereavement days
• Tax-sheltered annuity plans

Application Information

Please apply online with required materials on jobs.morainevalley.edu prior to the application review date for consideration. Include a comprehensive resume, cover letter, and complete application with references. Incomplete applications may not be reviewed. This is an onsite position and sponsorship is not available.

Review Starts: 08/29/2025

Posting Number: AP00534P

Open Date: 08/08/2025

Open Until Filled: Yes

Contact

Email: morainejobs@morainevalley.edu

Phone: 708-974-5704

Other

Note: This is an onsite position at Moraine Valley College in Palos Hills, IL. Sponsorship is not available.