LinkedIn
Company Description
LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed. Join us to transform the way the world works.
Job Description At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. This role can be based in San Francisco, CA.
We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to a Vice President of Product. In this role, you’ll work directly with the VP and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.
Responsibilities
Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
Anticipate critical rhythm of the business initiatives
Coordinate all domestic and international travel arrangements
Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
Partner with communications and public relations teams and others on company-wide and external communications
Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
Provide back-up support for other administrative assistants when needed and champion the admin community
Maintain email distribution lists / aliases
Support special projects as needed
Act as a point of contact with Workplace Services to meet facility needs for the team
Take leadership role to improve structure, efficiency, and execution of the organization
Drive changes in systems, tools and processes, and establish and share best practices
Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
Qualifications Basic Qualifications:
4+ years of experience working at the Senior Level in an administrative or coordination role
Preferred Qualifications:
Experience working as a trusted business partner to a C-Suite level executive
Thrives in a fast-paced, demanding environment
High operational ability to execute quickly with strong attention to detail and accuracy
Excellent communication, analytical and organizational skills
Ability to professionally interact with senior leaders and anticipate their needs
Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission
Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
Demonstrates excellent understanding of how an organization operates across functions
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
Ability to set up and manage virtual meetings via MS Teams and Zoom
Suggested Skills
Agility
Problem solving
Collaboration
Communication
Adaptability
Compensation and Benefits LinkedIn is committed to fair and equitable compensation practices. The pay range for this role is $71,000 to $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.
Equal Opportunity and Accessibility LinkedIn is an equal opportunity employer and considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn also provides an inclusive and accessible experience for all job seekers, including individuals with disabilities. If you need a reasonable accommodation, please contact accommodations@linkedin.com.
Reasonable accommodations include documents in alternate formats, interviews in accessible locations, service animal support, or a sign language interpreter. A request will be responded to within three business days.
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider qualified applicants with arrest and conviction records. Pay Transparency Policy and Global Data Privacy notices apply as described at the linked pages.
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Job Description At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team. This role can be based in San Francisco, CA.
We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to a Vice President of Product. In this role, you’ll work directly with the VP and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.
Responsibilities
Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
Anticipate critical rhythm of the business initiatives
Coordinate all domestic and international travel arrangements
Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
Partner with communications and public relations teams and others on company-wide and external communications
Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
Provide back-up support for other administrative assistants when needed and champion the admin community
Maintain email distribution lists / aliases
Support special projects as needed
Act as a point of contact with Workplace Services to meet facility needs for the team
Take leadership role to improve structure, efficiency, and execution of the organization
Drive changes in systems, tools and processes, and establish and share best practices
Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
Qualifications Basic Qualifications:
4+ years of experience working at the Senior Level in an administrative or coordination role
Preferred Qualifications:
Experience working as a trusted business partner to a C-Suite level executive
Thrives in a fast-paced, demanding environment
High operational ability to execute quickly with strong attention to detail and accuracy
Excellent communication, analytical and organizational skills
Ability to professionally interact with senior leaders and anticipate their needs
Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission
Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
Demonstrates excellent understanding of how an organization operates across functions
Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
Ability to set up and manage virtual meetings via MS Teams and Zoom
Suggested Skills
Agility
Problem solving
Collaboration
Communication
Adaptability
Compensation and Benefits LinkedIn is committed to fair and equitable compensation practices. The pay range for this role is $71,000 to $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.
Equal Opportunity and Accessibility LinkedIn is an equal opportunity employer and considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn also provides an inclusive and accessible experience for all job seekers, including individuals with disabilities. If you need a reasonable accommodation, please contact accommodations@linkedin.com.
Reasonable accommodations include documents in alternate formats, interviews in accessible locations, service animal support, or a sign language interpreter. A request will be responded to within three business days.
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider qualified applicants with arrest and conviction records. Pay Transparency Policy and Global Data Privacy notices apply as described at the linked pages.
#J-18808-Ljbffr