Rutgers University is hiring: Senior Administrative Assistant in Camden

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Posting Summary

Rutgers University-Camden is seeking a highly organized, professional, and proactive Senior Administrative Assistant to support two senior campus leaders: the Senior Vice Chancellor for Enrollment Management & Student Success and the Vice Chancellor for Student Affairs. This role provides high-level, confidential administrative support and plays a vital role in coordinating operations, communication, and logistics across both divisions. Key Responsibilities: Provide direct administrative support to the executive leadership. Manage complex executive calendars, including scheduling a high volume of meetings with internal and external stakeholders. Coordinate recurring meetings such as board, committee, council, faculty, and budget meetings; prepare agendas, briefing materials, presentations, and follow-up documentation. Organize and manage logistics for projects, events, travel and related administrative tasks. Support the administration of programs and initiatives across both divisions, including process coordination and documentation. Serve as a primary point of contact and liaison with campus partners, students, faculty, staff, vendors, and community leaders. Assist with procedure development and implementation to support the operational efficiency of both offices. Monitor and prioritize workflow, resolve routine administrative issues, and manage sensitive information with discretion. About the Divisions: This position supports two mission-critical areas of the university: Student Affairs , led by the Vice Chancellor for Student Affairs, oversees all student life initiatives aimed at enriching the student experience outside of the classroom. Enrollment Management & Student Success , led by the Senior Vice Chancellor, is responsible for student recruitment, admissions, financial aid, retention, and academic support services. These large, complex divisions require support from someone capable of managing multiple priorities and engaging in strategic administrative coordination.

Posting Summary

Rutgers University-Camden is seeking a highly organized, professional, and proactive Senior Administrative Assistant to support two senior campus leaders: the Senior Vice Chancellor for Enrollment Management & Student Success and the Vice Chancellor for Student Affairs. This role provides high-level, confidential administrative support and plays a vital role in coordinating operations, communication, and logistics across both divisions. Key Responsibilities: Provide direct administrative support to the executive leadership. Manage complex executive calendars, including scheduling a high volume of meetings with internal and external stakeholders. Coordinate recurring meetings such as board, committee, council, faculty, and budget meetings; prepare agendas, briefing materials, presentations, and follow-up documentation. Organize and manage logistics for projects, events, travel and related administrative tasks. Support the administration of programs and initiatives across both divisions, including process coordination and documentation. Serve as a primary point of contact and liaison with campus partners, students, faculty, staff, vendors, and community leaders. Assist with procedure development and implementation to support the operational efficiency of both offices. Monitor and prioritize workflow, resolve routine administrative issues, and manage sensitive information with discretion. About the Divisions: This position supports two mission-critical areas of the university: Student Affairs , led by the Vice Chancellor for Student Affairs, oversees all student life initiatives aimed at enriching the student experience outside of the classroom. Enrollment Management & Student Success , led by the Senior Vice Chancellor, is responsible for student recruitment, admissions, financial aid, retention, and academic support services. These large, complex divisions require support from someone capable of managing multiple priorities and engaging in strategic administrative coordination.

Overview

Ranked #46 in U.S. News & World Report ’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

Preferred Qualifications

Previous experience working with executive-level leadership in higher education is preferred. Working knowledge of budgetary management and travel systems, PeopleSoft and Cornerstone administrative information systems and processes.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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