FLORIDA DOCTORS GROUP CORP is hiring: Administrative Assistant in Coral Gables

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Benefits/Perks
• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

About the Role

Florida Doctors Group is looking for a highly motivated and enthusiastic Administrative Assistant to support our CEO/President. This is an exciting opportunity to work closely with our CEO, assisting with meetings, taking notes, driving to appointments, and representing him in marketing meetings. The CEO will provide training, but we are looking for someone who is driven, organized, responsible, and enthusiastic about contributing to the success of the organization.

As the Administrative Assistant to the CEO, you will play a key role in ensuring smooth operations, helping with scheduling, preparing for meetings, and managing various administrative tasks to support the CEO in his day-to-day activities. You will be the go-to person for all administrative functions, ensuring that the CEO’s time is well-managed and productive.

Responsibilities

• Support the CEO/President in all aspects of day-to-day operations
• Answer phone calls, route them to the appropriate department, and handle inquiries as needed
• Schedule appointments and manage the CEO’s calendar to maximize productivity
• Organize meetings, including preparing agendas, taking accurate minutes, and following up on action items
• Write and send emails, memos, and letters, ensuring clear and professional communication
• Assist in marketing meetings and represent the CEO as needed
• Drive the CEO to various meetings and appointments when necessary
• Contribute to company reports and maintain organized files and records
• Develop, update, and maintain office procedures to ensure efficiency and accuracy in operations

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training preferred
• Previous experience as an Administrative Assistant or in a similar role
• Familiarity with standard office equipment such as printers, fax machines, etc.
• Proficient in Microsoft Word, Outlook, and PowerPoint
• Excellent organizational and time management skills with the ability to prioritize and handle multiple tasks efficiently
• Strong written and verbal communication skills
• Friendly and approachable demeanor, with a strong sense of professionalism
• Must be available and flexible to assist the CEO with urgent tasks or changing priorities
• Must have a reliable vehicle and valid driver’s license for travel to meetings

Key Traits for Success

• Organized: You will be handling multiple tasks, and your ability to keep everything in order will be key to your success.
• Responsible: You will be entrusted with important tasks and must ensure that everything is completed accurately and on time.
• Driven: We need someone who is proactive and motivated to get things done without constant supervision.
• Enthusiastic: A positive attitude and eagerness to help is essential to thrive in this role.