ZipRecruiter
Overview
We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities
Communication & Correspondence:
Answering phones, managing emails, and relaying information to clients, vendors, and internal staff. Scheduling & Coordination:
Scheduling meetings, appointments, and coordinating travel arrangements for construction team members. Document Management:
Maintaining and organizing files, records, and documents in both digital and physical formats. Project Support:
Assisting with project budgeting, preparing financial documentation, invoicing contractors and suppliers, and managing project schedules. Office Management:
Ordering office supplies, managing inventory, and ensuring a well-stocked and organized workspace. Financial Tasks:
Assisting with data entry, bookkeeping, and expense tracking. Customer Service:
Providing information and assistance to clients, vendors, and other stakeholders. Marketing Support:
Assisting with social media management and other marketing-related tasks. Other Administrative Tasks:
Filing, scanning, record keeping, and other general administrative duties. Essential Skills
Strong communication skills:
Both verbal and written, are crucial for interacting with various stakeholders. Organizational skills:
The ability to manage multiple tasks, prioritize effectively, and maintain organized records. Proficiency in Microsoft Office Suite:
Including Word, Excel, and PowerPoint. Familiarity with construction terminology:
This is often a qualification. Attention to detail:
Ensuring accuracy in all tasks, especially financial and record-keeping duties. Problem-solving skills:
The ability to address issues and find solutions efficiently. Company Description
Midsize company specializing in high end construction. Custom homes and residential apartment build outs. #J-18808-Ljbffr
We are seeking a Construction Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities
Communication & Correspondence:
Answering phones, managing emails, and relaying information to clients, vendors, and internal staff. Scheduling & Coordination:
Scheduling meetings, appointments, and coordinating travel arrangements for construction team members. Document Management:
Maintaining and organizing files, records, and documents in both digital and physical formats. Project Support:
Assisting with project budgeting, preparing financial documentation, invoicing contractors and suppliers, and managing project schedules. Office Management:
Ordering office supplies, managing inventory, and ensuring a well-stocked and organized workspace. Financial Tasks:
Assisting with data entry, bookkeeping, and expense tracking. Customer Service:
Providing information and assistance to clients, vendors, and other stakeholders. Marketing Support:
Assisting with social media management and other marketing-related tasks. Other Administrative Tasks:
Filing, scanning, record keeping, and other general administrative duties. Essential Skills
Strong communication skills:
Both verbal and written, are crucial for interacting with various stakeholders. Organizational skills:
The ability to manage multiple tasks, prioritize effectively, and maintain organized records. Proficiency in Microsoft Office Suite:
Including Word, Excel, and PowerPoint. Familiarity with construction terminology:
This is often a qualification. Attention to detail:
Ensuring accuracy in all tasks, especially financial and record-keeping duties. Problem-solving skills:
The ability to address issues and find solutions efficiently. Company Description
Midsize company specializing in high end construction. Custom homes and residential apartment build outs. #J-18808-Ljbffr