Administrative Assistant III Job at Commerce Bank in Kansas City

Administrative Assistant III

At Commerce Bank, innovation and creativity are the driving forces behind our IT team's success. We are catalysts of transformation who power applications, secure networks, and implement cutting-edge initiatives that propel our business units forward. The banking industry's rapid evolution provides us with an exciting opportunity to continuously learn, grow, and harness new technologies that elevate the experience for our customers. What sets Commerce Bank apart is our company culture and leadership, areas in which we continually invest. This commitment fosters innovation, enhances customer and employee experiences, while reinforcing our belief that our diverse team is our greatest competitive advantage. We actively seek candidates who share our passion for technology and bring fresh perspectives to the table. A diversity of backgrounds, experiences, and viewpoints allows us to develop truly innovative solutions that meet the evolving needs of our banking community. Join us in shaping the future of banking technology. At Commerce Bank IT, you'll find a culture of equity, belonging, and endless opportunities to make a lasting impact. Help us drive innovation that raises the bar for our industry.

The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management.

Essential Functions

• Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment
• Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects
• Prepare pre-call agendas for meetings including presentations and compilation of necessary information
• Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level
• Keep organized department records and ensure departmental efficiencies
• Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
• Create, maintain and edit documents, spreadsheets, files, and presentations
• Prepare routine correspondence and correspondence of a more confidential and complex nature
• Schedule appointments, screen phone calls, take messages and make travel arrangements
• Regular communication and interaction with customers and team members
• Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests
• Coordinate activities and complete special projects
• Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager
• Perform other duties as assigned

Knowledge Skills & Abilities Required

• Strong knowledge of standard office management equipment, systems and procedures
• Strong informal leadership skills
• Exercise independent judgment and take action under minimal supervision
• Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
• Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
• Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
• Intermediate level proficiency with Microsoft Word, Excel and Outlook

Education & Experience

• High School Diploma or equivalent combination of education and experience required, Associate's degree preferred
• 4+ years related experience in an office environment required
• 2+ years work experience in a financial institution highly preferred

Hybrid Schedule: In office 3 days, with the option to be full time onsite if needed

The candidate selected for this position may be eligible for the following employment benefits: employer sponsored health, dental, and vision insurance, 401(k), life insurance, paid vacation, and paid personal time. In addition, we offer career development, education assistance, and voluntary supplemental benefits.

Location: 922 Walnut St, Kansas City, Missouri 64106

Time Type: Full time