Temporary Administrative Assistant Job at OneOC in Santa Ana

Job Title : Administrative Assistant

Reports To : Chief of Staff

Job Type : Temp. Part-Time Non-Exempt

Pay : $25.00 per hour

Hours : Up to 29 hours per week

ARTS & LEARNING CONSERVATORY VISION

We exist to make high-quality arts equitable and accessible to all children regardless of socioeconomic status.

The Arts & Learning Conservatory (ALC) is a highly awarded leading after-school arts provider in Orange County. Since 2004 ALC has reached over 30000 children across Southern California through music theatre and technical arts programs. Our mission is to provide students of all ages backgrounds and skill levels the opportunity to learn and excel in an immersive environment of world-class performing arts.

POSITION OVERVIEW

The Administrative Assistant provides critical support to the Chief of Staff and the ALC team handling administrative communications and event-related tasks. This role requires excellent organizational skills attention to detail and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include office coordination social media content posting event assistance and general administrative duties. The position also requires frequent travel between ALC locations vendors and event sites to support operational needs.

KEY RESPONSIBILITIES

Manage scheduling phone coverage and email correspondence on behalf of the Chief of Staff and team members.

Maintain and update organizational databases contact lists and filing systems.

Prepare meeting agendas take detailed notes and distribute follow-up documentation.

Communicate professionally with C-suite executives board members and external stakeholders.

Create and post content for ALCs social media platforms ensuring brand consistency.

Coordinate and support ALC Signature Events including logistics vendor coordination setup and breakdown.

Travel between ALC sites vendors and event locations to perform deliveries pickups and other operational tasks.

Assist with the production of marketing and promotional materials.

Monitor and maintain office supplies manage print and copy requests and handle mail distribution.

Greeting and assist visitors ensuring a professional and welcoming environment.

Provide administrative support for special projects and other duties as assigned to support the organizations mission.

QUALIFICATIONS

Minimum Requirements :

Previous administrative or clerical experience in an office or nonprofit setting.

Strong written and verbal communication skills including professional phone etiquette.

Proficiency with Microsoft Office Suite and Google Workspace.

Experience with social media platforms (Facebook Instagram LinkedIn) and content creation tools (e.g. Canva).

Strong organizational skills with the ability to prioritize and manage multiple tasks.

Valid drivers license reliable transportation and ability to travel regularly for work assignments.

Flexibility to work occasional evenings and weekends.

Preferred Qualifications :

Experience in marketing communications or event coordination.

Previous work in performing arts education or nonprofit environments.

Knowledge of basic graphic design or video editing.

ADDITIONAL REQUIREMENTS

Live Scan fingerprinting

TB Test

Sexual Harassment & Bullying Prevention Training (provided by ALC)

Mandated Reporter Training (provided by ALC)

BENEFITS

Flexible creative work environment

Professional development opportunities

To apply email : with ALC Administrative Assistant as subject.

Arts & Learning Conservatory is an Equal Employment Opportunity (EEO) employer

Compensation : $25.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Part-Time

Experience : years

Vacancy : 1

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