Synectics Inc is hiring: Administrative Assistant in Earth

Description

• Support construction of a four new units at the existing facility.

• The site admin will be responsible for running the job site trailer, ordering supplies, attending meetings, including a Plan of the Day meeting that begins at 7:00 AM each day, taking meeting minutes and generally providing administrative support to those working on site and out of the trailer.

• Plan of the Day Meeting: Attends the daily meeting at 7:00 AM, takes minutes, and distributes them.

• Administrative Tasks: Manages the job site trailer, orders supplies, and ensures everything is running smoothly.

• Meeting Support: Attends various meetings throughout the day, takes notes, and provides administrative support.

• Coordination: Coordinates with on-site staff and those working remotely to ensure project needs are met. End of Day: Wraps up any remaining tasks and prepares for the next day.

• Site admin will be supporting the entire site including those that work on site and in the trailer in addition to guests/visitors that arrive.

• Interface with restaurants, goods/services vendors for catering or other needs that may arise on site.

• Variety of Tasks: The role involves a mix of administrative tasks, meeting support, and coordination, providing a diverse workday.

• On-Site Presence: Working on-site allows for direct interaction with project staff and a hands-on approach to problem-solving.

Qualifications

• Must have at least a high school diploma or GED.

• At least 5 years of previous administrative experience.

• 3-5 years of experience in an administrative capacity.

• Demonstrated work ethic with the ability to step in, be proactive with request and the overall ability and willingness to assist.

• Experience with/proficiency in Microsoft Office and SharePoint, OneNote and Adobe Pro/Blue Beam.

• Experience with expense reporting using the SumTotal software or similar.

• Experience working in SAP desired

• Have a valid driver's license and dependable transportation.

• Ideal candidates will be resourceful and have the ability to troubleshoot, and problem solve.

• Strong written and verbal communicators and should not be afraid to collaborate and ask questions.

• Show strong initiative and willingness to learn

• 1015/Site Admin - Experience from Mortenson, Vestas, previously supporting vendor side in/on a construction trailer capacity.

• Certifications are not required, however, any certifications from MS Office suite or SharePoint, to illustrate proficiency would be nice to see.

Benefits:

Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.

Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.

Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.

Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.

Synectics is an equal opportunity employer.