Gulf Coast State College
Senior Administrative & Library Assistant
Gulf Coast State College, Panama City, Florida, us, 32402
Salary :
$35,327.00 - $38,700.00 Annually Location :
Panama City Main Campus Job Type:
Full-Time Job Number:
202500077 Division:
Academic Affairs Department:
Library Services Opening Date:
09/08/2025 FLSA:
Non-Exempt
Description HOURS: 7:30am to 3:30pm
This position primarily supports daily library operations while assisting the Assistant Director of Library Services with administrative tasks. What Gulf Coast State College offers you:
An excellent work/life balance, with a standard work week of 37.5 hours/week! Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future! An excellent state medical plan. ($50 individual and $180 for family) Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance! Critical Illness, Cancer, and Whole Life insurance plans! Accrued annual leave, sick leave Tuition reimbursement opportunities! Opportunities to volunteer for committees to help in your professional growth! Examples of Duties
Responsible for maintaining calendars and schedules (hours of operation, door locks, events, spaces, internal scheduling in Outlook) Assist with all the tasks associated with opening the library each morning Assist patrons at the service desk providing information, checking out materials, and responding to basic inquiries while referring reference questions to librarians Under supervision of the Access Services Librarian,
Process ILL requests daily Process hold shelf daily Assist with technical processing tasks for newly acquired materials Manage reserve collection
Physically process reserve material and catalog in integrated library system File documentation according to established procedure Monitor inventory of reserve materials and contact assistant director about replacing or removing outdated materials
Withdraw items from ILS, ensure physical processing and disposition, and send items to Better World Books in a timely manner and following established procedure Assist with the acquisition of new titles by submitting requests Assist with entering relevant statistics into LibInsight; track and report other usage statistics as necessary
Monitor and track the library budget, including expenditures and allocations, under the
supervision of the "title of interim" to ensure financial resources are used effectively Process purchase requests for books and other library materials in all formats; liaise with vendors to ensure timely acquisition of requested items Maintain an accurate and current library budget spreadsheet and reconcile it weekly with Banner (more frequently and on demand at the end of the fiscal year) Ensure needed supplies are on hand for all library staff and activities, which includes proactively monitoring stock levels, ordering, tracking orders, verifying deliveries, and processing returns when necessary Prepare orders and purchase requisitions per college policies and procedures for approval Handle daily cash, check, and credit card deposits from library fines and fees according to established procedures Submit service calls and work orders as necessary for library building and equipment; follow up with incomplete requests in a timely manner; contact third-party vendors if items under warranty need repair or replacement Assist staff with travel arrangements related to library professional development and coordinate travel logistics and documentation Maintain office filing system, printed and online, and dispose of obsolete records in accordance with the State of Florida General Records Schedule Maintain inventory and equipment records for library Collect and distribute mail daily Maintain department policies and procedures manual and other shared documents Provide a high level of customer service when contacted in person or via telephone, providing accurate information in a professional manner Communicate with students, community members, faculty and staff effectively and professionally via verbal conversations, letter and memo writing using standard English, and electronic means Utilize advanced computer skills to include productivity software (Outlook, Word, Excel, PowerPoint, etc.), Canva, and the integrated library management system Take initiative to perform assigned duties accurately and in a timely manner; stay aware of departmental needs and priorities to maximize productivity Participate in special projects and perform other assigned duties Represent the department on college-wide committees, task forces, and action teams Attend professional development Serve as Notary Public for the community
Typical Qualifications
A high school diploma and two years of relevant experience are required.
CERTIFICATES, LICENSES, ETC:
Commission by the State of Florida Notary Public (within 6 months of hire) AED Heartsaver Training (within 6 months of hire; offered through the college)
This position is sensitive and will require a criminal background check. Notice of E 'Verify participation. Supplemental Information WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Most work is done on a computing device interacting with the Library Management System, college email, and productivity software applications. Communication with colleagues, students, and community members may be virtual, face to face, or via the telephone. The noise level in the environment is moderate. PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, perambulate, talk, and hear. Th employee is regularly required to bend and reach with hands and arms. The employee may be required to lift and/or move up to 30 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects. Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, supplemental life insurances including accident, critical illness and cancer; time off benefits include holidays, vacation, and both annual and sick leave accrual. To learn more details, visit our 01
Do you have a High School diploma or GED?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High School/GED Associates Bachelor's degree Master's degree Professional degree Doctorate degree
03
Are you a State of Florida Notary Public? If no, are you willing to obtain within 6 months of hire?
Yes No
04
Do you have AED Heartsaver Training? Are you willing to obtain within 6 months of hire; offered through the college?
Yes No
Required Question
$35,327.00 - $38,700.00 Annually Location :
Panama City Main Campus Job Type:
Full-Time Job Number:
202500077 Division:
Academic Affairs Department:
Library Services Opening Date:
09/08/2025 FLSA:
Non-Exempt
Description HOURS: 7:30am to 3:30pm
This position primarily supports daily library operations while assisting the Assistant Director of Library Services with administrative tasks. What Gulf Coast State College offers you:
An excellent work/life balance, with a standard work week of 37.5 hours/week! Retirement Plan and 403b or 457b savings plan that will allow you to plan for your future! An excellent state medical plan. ($50 individual and $180 for family) Additional benefits of dental, vision, short and long term disability insurances, and College-paid life insurance! Critical Illness, Cancer, and Whole Life insurance plans! Accrued annual leave, sick leave Tuition reimbursement opportunities! Opportunities to volunteer for committees to help in your professional growth! Examples of Duties
Responsible for maintaining calendars and schedules (hours of operation, door locks, events, spaces, internal scheduling in Outlook) Assist with all the tasks associated with opening the library each morning Assist patrons at the service desk providing information, checking out materials, and responding to basic inquiries while referring reference questions to librarians Under supervision of the Access Services Librarian,
Process ILL requests daily Process hold shelf daily Assist with technical processing tasks for newly acquired materials Manage reserve collection
Physically process reserve material and catalog in integrated library system File documentation according to established procedure Monitor inventory of reserve materials and contact assistant director about replacing or removing outdated materials
Withdraw items from ILS, ensure physical processing and disposition, and send items to Better World Books in a timely manner and following established procedure Assist with the acquisition of new titles by submitting requests Assist with entering relevant statistics into LibInsight; track and report other usage statistics as necessary
Monitor and track the library budget, including expenditures and allocations, under the
supervision of the "title of interim" to ensure financial resources are used effectively Process purchase requests for books and other library materials in all formats; liaise with vendors to ensure timely acquisition of requested items Maintain an accurate and current library budget spreadsheet and reconcile it weekly with Banner (more frequently and on demand at the end of the fiscal year) Ensure needed supplies are on hand for all library staff and activities, which includes proactively monitoring stock levels, ordering, tracking orders, verifying deliveries, and processing returns when necessary Prepare orders and purchase requisitions per college policies and procedures for approval Handle daily cash, check, and credit card deposits from library fines and fees according to established procedures Submit service calls and work orders as necessary for library building and equipment; follow up with incomplete requests in a timely manner; contact third-party vendors if items under warranty need repair or replacement Assist staff with travel arrangements related to library professional development and coordinate travel logistics and documentation Maintain office filing system, printed and online, and dispose of obsolete records in accordance with the State of Florida General Records Schedule Maintain inventory and equipment records for library Collect and distribute mail daily Maintain department policies and procedures manual and other shared documents Provide a high level of customer service when contacted in person or via telephone, providing accurate information in a professional manner Communicate with students, community members, faculty and staff effectively and professionally via verbal conversations, letter and memo writing using standard English, and electronic means Utilize advanced computer skills to include productivity software (Outlook, Word, Excel, PowerPoint, etc.), Canva, and the integrated library management system Take initiative to perform assigned duties accurately and in a timely manner; stay aware of departmental needs and priorities to maximize productivity Participate in special projects and perform other assigned duties Represent the department on college-wide committees, task forces, and action teams Attend professional development Serve as Notary Public for the community
Typical Qualifications
A high school diploma and two years of relevant experience are required.
CERTIFICATES, LICENSES, ETC:
Commission by the State of Florida Notary Public (within 6 months of hire) AED Heartsaver Training (within 6 months of hire; offered through the college)
This position is sensitive and will require a criminal background check. Notice of E 'Verify participation. Supplemental Information WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Most work is done on a computing device interacting with the Library Management System, college email, and productivity software applications. Communication with colleagues, students, and community members may be virtual, face to face, or via the telephone. The noise level in the environment is moderate. PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, stand, perambulate, talk, and hear. Th employee is regularly required to bend and reach with hands and arms. The employee may be required to lift and/or move up to 30 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects. Gulf Coast State College does not discriminate against any person in its programs, activities, policies or procedures on the basis of race, ethnicity, color, national origin, marital status, religion, age, gender, sex, pregnancy, sexual orientation, gender identity, genetic information, disability, or veteran status. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, supplemental life insurances including accident, critical illness and cancer; time off benefits include holidays, vacation, and both annual and sick leave accrual. To learn more details, visit our 01
Do you have a High School diploma or GED?
Yes No
02
Which statement below best describes the highest level of education you have completed?
High School/GED Associates Bachelor's degree Master's degree Professional degree Doctorate degree
03
Are you a State of Florida Notary Public? If no, are you willing to obtain within 6 months of hire?
Yes No
04
Do you have AED Heartsaver Training? Are you willing to obtain within 6 months of hire; offered through the college?
Yes No
Required Question