Baylor College of Medicine
Coordinator, Business Operations
Baylor College of Medicine, Houston, Texas, United States, 77001
Coordinator, Business Operations
We are seeking a highly organized and proactive Administrative Coordinator to support our faculty, fellows, and learners across a range of clinical, educational, and operational activities. This role requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced academic medical setting. Job Duties
Manage office inventory and place orders for supplies, lab coats, and business cards. Maintain directories, distribution lists, photo rosters, and the division's internal and public websites. Provide onboarding support for medical students, residents, and fellows, including access setup, badging, and training coordination. Coordinate the administrative aspects of electives, learner evaluations, and MedHub or Leo system entries. Assist with credentialing, licensing tracking, faculty CV formatting, and general office duties (e.g., phones, sanitation). Answers department main phone line, screen and route telephone calls, assist in maintaining contact list updates, assist with department mail and maintains division shared email inbox & calendar. Works in conjunction with other assistants to ensure efficient administrative functions. Responsible for learning BCM & TCH's applications and administrative processes. Composes formal and informal correspondence including, but not limited to, creating and formatting presentations. Provides administrative support to faculty and trainees schedules, to include maintaining calendars, scheduling meetings, finding meeting locations, attending meetings, creating agendas and taking notes, creating documents and/or presentations and participating in team huddles. Oversee all aspects of the fellowship program, including recruitment, onboarding, interview scheduling, and evaluation tracking. Collaborate with program leadership and GME offices to support overall program operations and ensure compliance. Coordinate training events, including space booking, AV setup, catering, and materials preparation. Arrange domestic and international travel using Concur and submit and track reimbursements for travel and other faculty-related expenses. Oversee event readiness, supply management, and logistics for in-person sessions. Perform other job-related duties as assigned. Minimum Qualifications
High School diploma or GED. Two years of relevant experience. Preferred Qualifications
Proficiency with Microsoft Outlook and Teams, along with other standard office software. Exceptional organizational skills with the ability to work independently and manage multiple priorities effectively.
We are seeking a highly organized and proactive Administrative Coordinator to support our faculty, fellows, and learners across a range of clinical, educational, and operational activities. This role requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced academic medical setting. Job Duties
Manage office inventory and place orders for supplies, lab coats, and business cards. Maintain directories, distribution lists, photo rosters, and the division's internal and public websites. Provide onboarding support for medical students, residents, and fellows, including access setup, badging, and training coordination. Coordinate the administrative aspects of electives, learner evaluations, and MedHub or Leo system entries. Assist with credentialing, licensing tracking, faculty CV formatting, and general office duties (e.g., phones, sanitation). Answers department main phone line, screen and route telephone calls, assist in maintaining contact list updates, assist with department mail and maintains division shared email inbox & calendar. Works in conjunction with other assistants to ensure efficient administrative functions. Responsible for learning BCM & TCH's applications and administrative processes. Composes formal and informal correspondence including, but not limited to, creating and formatting presentations. Provides administrative support to faculty and trainees schedules, to include maintaining calendars, scheduling meetings, finding meeting locations, attending meetings, creating agendas and taking notes, creating documents and/or presentations and participating in team huddles. Oversee all aspects of the fellowship program, including recruitment, onboarding, interview scheduling, and evaluation tracking. Collaborate with program leadership and GME offices to support overall program operations and ensure compliance. Coordinate training events, including space booking, AV setup, catering, and materials preparation. Arrange domestic and international travel using Concur and submit and track reimbursements for travel and other faculty-related expenses. Oversee event readiness, supply management, and logistics for in-person sessions. Perform other job-related duties as assigned. Minimum Qualifications
High School diploma or GED. Two years of relevant experience. Preferred Qualifications
Proficiency with Microsoft Outlook and Teams, along with other standard office software. Exceptional organizational skills with the ability to work independently and manage multiple priorities effectively.