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Accounts Payable Associate
We are looking for an experienced Accounts Payable Associate to join our team in Los Angeles, California. This contract to permanent position is ideal for a detail-oriented individual with strong analytical skills and a passion for ensuring accuracy in vendor management and financial operations. The role requires a proactive approach to handling complex assignments and collaborating effectively with vendors and colleagues. Responsibilities include: Processing new vendor records for multiple entities, ensuring compliance with onboarding requirements and accuracy of documentation. Managing payment schedules in adherence to contractual terms, optimizing early payment discounts and maintaining business continuity. Communicating effectively with vendors and internal teams to address inquiries and resolve payment-related issues. Analyzing prior payments and investigating discrepancies or application errors to ensure accurate processing. Sorting and distributing incoming mail to maintain efficient workflow within the Accounts Payable department. Coordinating international and domestic vendor setups, ensuring payment methods and currencies are properly aligned. Reconciling vendor statements against transactions in the system, identifying and resolving inconsistencies. Disbursing checks and managing delivery processes, including FedEx shipments. Assisting in tracking vendor onboarding progress and maintaining compliance with internal financial controls. Preparing financial documentation for internal and external audits, ensuring timely resolution of outstanding invoices. Requirements: Proven experience in accounts payable processes, including vendor management and invoice coding. Proficiency in account reconciliation and resolving discrepancies. Strong knowledge of 1099 forms and compliance requirements. Familiarity with tools such as Microsoft Excel and QuickBooks. Ability to manage check runs and handle invoice processing with precision. Exceptional data entry skills and attention to detail. Excellent communication skills for interacting with vendors and internal teams. Analytical mindset for evaluating payment histories and identifying errors.
We are looking for an experienced Accounts Payable Associate to join our team in Los Angeles, California. This contract to permanent position is ideal for a detail-oriented individual with strong analytical skills and a passion for ensuring accuracy in vendor management and financial operations. The role requires a proactive approach to handling complex assignments and collaborating effectively with vendors and colleagues. Responsibilities include: Processing new vendor records for multiple entities, ensuring compliance with onboarding requirements and accuracy of documentation. Managing payment schedules in adherence to contractual terms, optimizing early payment discounts and maintaining business continuity. Communicating effectively with vendors and internal teams to address inquiries and resolve payment-related issues. Analyzing prior payments and investigating discrepancies or application errors to ensure accurate processing. Sorting and distributing incoming mail to maintain efficient workflow within the Accounts Payable department. Coordinating international and domestic vendor setups, ensuring payment methods and currencies are properly aligned. Reconciling vendor statements against transactions in the system, identifying and resolving inconsistencies. Disbursing checks and managing delivery processes, including FedEx shipments. Assisting in tracking vendor onboarding progress and maintaining compliance with internal financial controls. Preparing financial documentation for internal and external audits, ensuring timely resolution of outstanding invoices. Requirements: Proven experience in accounts payable processes, including vendor management and invoice coding. Proficiency in account reconciliation and resolving discrepancies. Strong knowledge of 1099 forms and compliance requirements. Familiarity with tools such as Microsoft Excel and QuickBooks. Ability to manage check runs and handle invoice processing with precision. Exceptional data entry skills and attention to detail. Excellent communication skills for interacting with vendors and internal teams. Analytical mindset for evaluating payment histories and identifying errors.