Government Jobs
Part-Time Accounts Payable Technician
Government Jobs, Weldon, North Carolina, United States, 27890
Accounts Payable Technician
Under the supervision of the Director of Financial Services, the Accounts Payable Technician is responsible for processing of checks for payment of current and capital expenditures for the College. The position is responsible for the timely submission of required reporting of financial information involving accounts payable. The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. Examples Of Duties
Financial Services Responsible for the vouchering and payment of all invoices, contracts, travel, and requests for reimbursement for the Foundation, State, Institutional, and County funds. Responsible for reviewing all requests for payment to insure accuracy of pricing, supporting documentation is provided, availability of funds, and compliance with state accounting procedures. Resolve discrepancies between invoices and purchase orders. Process and analyze the monthly sales tax report for accuracy and prepare statement and vouchers for appropriate taxes due to the NC Department of Revenue monthly. Responsible for the processing of payables weekly for State, Institutional, County, and Foundation funds by vouchering of all invoices for payment, processing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. Responsible for reviewing all cash balances before checks are released. Assist accounts receivable in the preparation of checks for payment of student Pell Grants, scholarships, and tuition funds and ensure checks are distributed timely and in accordance with applicable regulations. Maintain the check copy files for State, Institutional, County, and Foundation funds according to the College's retention policy. Update new vendors and maintain vendor file to include tax identification numbers and copies of W-9 forms, if applicable. Prepare monthly, quarterly, and annual tax reporting to IRS and NC Department of Revenue as required, including year-end 1099-MISC tax forms. Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner. Distribute an outstanding check list monthly to Accounts Receivable for outstanding student refunds. Distribute an outstanding check list monthly to Payroll for outstanding payroll checks. Monitor outstanding vendor checks and notify vendors that checks must be cashed to avoid escheating the monies. Maintain incoming check log and record receipt number after cashier receipts checks from outside entities. Submit check file to bank for positive pay. Serve as back up cashier. Work with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies. Support the mission of the College and Financial Services Department. Perform other duties as assigned. Professional Development Must maintain current knowledge of programs, trends, and new developments in governmental accounting and business law. Must complete ethics training every two years. Must receive required hours of professional development as set forth in the HCC Personnel Manual. Committees Serve on various College committees as assigned. Working Conditions Must be able to work in a fast-paced college office environment. Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and patrons. Must provide excellent customer service to internal and external customers. Physical Requirements Frequently requires standing, sitting, and walking. Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low. Additional hours during the week may occur during registration and year-end close out. Equipment Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, and calculator. Minimum/Required Qualifications
Minimum Education and Training Associates Degree in Accounting or Business or related degree preferred. One to three years of experience in accounts payable. Preferred Education and Training A Bachelor's degree in Accounting, Finance, or Business Administration. Knowledge-Technical Working knowledge of accounting methods, procedures, and accounting practices. Knowledge of accounting and other software (e.g., ERP, Excel, Word). Strong organizational skills and ability to multitask. Excellent communication skills (written and verbal). How To Apply
MUST READ Special Instructions and Additional Information to Applicants: All applications for this position must be submitted directly via our online application system. Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application. To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.
Under the supervision of the Director of Financial Services, the Accounts Payable Technician is responsible for processing of checks for payment of current and capital expenditures for the College. The position is responsible for the timely submission of required reporting of financial information involving accounts payable. The position has delegated responsibility to analyze data for accuracy, to problem-solve, and to interpret regulations. Examples Of Duties
Financial Services Responsible for the vouchering and payment of all invoices, contracts, travel, and requests for reimbursement for the Foundation, State, Institutional, and County funds. Responsible for reviewing all requests for payment to insure accuracy of pricing, supporting documentation is provided, availability of funds, and compliance with state accounting procedures. Resolve discrepancies between invoices and purchase orders. Process and analyze the monthly sales tax report for accuracy and prepare statement and vouchers for appropriate taxes due to the NC Department of Revenue monthly. Responsible for the processing of payables weekly for State, Institutional, County, and Foundation funds by vouchering of all invoices for payment, processing checks, mailing checks, reconciling purchase orders, and maintaining accounts payable file records with accuracy. Responsible for reviewing all cash balances before checks are released. Assist accounts receivable in the preparation of checks for payment of student Pell Grants, scholarships, and tuition funds and ensure checks are distributed timely and in accordance with applicable regulations. Maintain the check copy files for State, Institutional, County, and Foundation funds according to the College's retention policy. Update new vendors and maintain vendor file to include tax identification numbers and copies of W-9 forms, if applicable. Prepare monthly, quarterly, and annual tax reporting to IRS and NC Department of Revenue as required, including year-end 1099-MISC tax forms. Complete reports as required by the NCCCS, the NC State Auditor, the NC State Controller, and other governmental agencies in a timely manner. Distribute an outstanding check list monthly to Accounts Receivable for outstanding student refunds. Distribute an outstanding check list monthly to Payroll for outstanding payroll checks. Monitor outstanding vendor checks and notify vendors that checks must be cashed to avoid escheating the monies. Maintain incoming check log and record receipt number after cashier receipts checks from outside entities. Submit check file to bank for positive pay. Serve as back up cashier. Work with other members of the college to maintain accreditation standards with the Southern Association of Colleges & Schools (SACS) and other program accrediting bodies. Support the mission of the College and Financial Services Department. Perform other duties as assigned. Professional Development Must maintain current knowledge of programs, trends, and new developments in governmental accounting and business law. Must complete ethics training every two years. Must receive required hours of professional development as set forth in the HCC Personnel Manual. Committees Serve on various College committees as assigned. Working Conditions Must be able to work in a fast-paced college office environment. Must demonstrate interpersonal skills applicable to working with diverse groups of employees, students, and patrons. Must provide excellent customer service to internal and external customers. Physical Requirements Frequently requires standing, sitting, and walking. Occasionally requires lifting (5-10 pounds), repetitious finger and wrist movement, and reaching both high and low. Additional hours during the week may occur during registration and year-end close out. Equipment Generally, this employee must be able to operate office equipment such as personal computer, fax machine, photocopier, and calculator. Minimum/Required Qualifications
Minimum Education and Training Associates Degree in Accounting or Business or related degree preferred. One to three years of experience in accounts payable. Preferred Education and Training A Bachelor's degree in Accounting, Finance, or Business Administration. Knowledge-Technical Working knowledge of accounting methods, procedures, and accounting practices. Knowledge of accounting and other software (e.g., ERP, Excel, Word). Strong organizational skills and ability to multitask. Excellent communication skills (written and verbal). How To Apply
MUST READ Special Instructions and Additional Information to Applicants: All applications for this position must be submitted directly via our online application system. Applications submitted through third party sites will not be accepted. Application packets for employment must be submitted by 5:00 p.m. on the closing date. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be accepted. Resumes are not accepted in lieu of state applications. "See Attached Resume", etc. will result in an incomplete application. Resumes, cover letters, and all transcripts listed on application must be uploaded with your application. To receive credit, all relevant experience must be included in the work history section of the application. Any information omitted from the application but included in the resume will not be considered for qualifying credit. Persons eligible for Veteran's Preference must submit a copy of Form DD-214.