Southern Veterinary Partners
Accounts Payable Specialist
Southern Veterinary Partners, Birmingham, Alabama, United States, 35203
Accounts Payable Specialist
Join the team that supports the teams. At Mission Pet Health's Home Office in Birmingham, AL, our purpose is to provide world-class support to our network of 850+ animal hospitals nationwide. We manage the business side of veterinary medicinefrom Finance and HR to IT and Marketingso our 20,000+ hospital teammates can focus on what they do best: providing exceptional care to pets and their families. We are a veterinarian-led, people-focused, and pet-obsessed organization, founded on the belief that local practices thrive with autonomy and excellent support. Our award-winning culture is powered by our WAG values: Work Together, Amaze, and Grow. This philosophy has helped us be recognized by Newsweek as the #1 Most Loved Workplace in Healthcare and #11 in America for 2024. What's in it for you at our Home Office? When you join our team, you're not just starting a job; you're building a career with a tangible, lasting impact. You can expect: Unparalleled opportunities for personal and professional development. Industry-leading benefits in a culture where your well-being comes first. The chance to apply your expertise to support the future of veterinary care on a national scale. We're on a mission to be the greatest veterinary company in the world, and that mission is anchored by the incredible talent in our Home Office. If you're ready to make a difference for thousands of veterinary professionals and countless pets, we'd love for you to be a part of it! The Accounts Payable Specialist is responsible for executing daily accounts payable tasks, vendor reconciliation, and supporting invoice accuracy and timeliness across departments and locations. This role plays a vital part in maintaining vendor relationships, supporting acquisitions, and contributing to process improvements in a paperless, cloud-based environment. Primary Responsibilities
Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments Monitor aging reports, open invoice logs, and queues for timely resolution Track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity Manage invoice exceptions, discrepancies, and rejections in a timely manner Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations Reconcile vendor statements, resolve discrepancies, and conduct regular follow-ups to prevent delays or service interruptions Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services, and AP leads to maintain accuracy and continuity during acquisition transitions Leverage accounts payable software automation tools to reduce manual entry and streamline workflows Support ongoing process improvements and documentation of standard operating procedures Support the maintenance of vendor details by ensuring bill-to, remit-to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed Perform other duties as assigned within the nature and level of work Requirements
A minimum of one (1) year of accounts payable or general accounting experience Proficient in Microsoft Excel (VLOOKUP) Experience with accounting platforms Strong understanding of accounts payable processes, accruals, and GAAP Excellent attention to detail, organization, and time management skills Strong communication and interpersonal abilities Problem-solving mindset with a focus on process efficiency Ability to maintain confidentiality and handle sensitive information Ability to work a hybrid schedule Work with an organization recognized as #1 in Healthcare by Newsweek's Most Loved Workplaces in 2024. Online discount platform Collaborative team of people who live out our WAG values (Work Together, Amaze, Grow) Competitive salary Health, dental + vision insurance 401K with a company match Life insurance, short-term disability, and telemedicine Upward mobility and growth opportunities Generous paid time off and company-wide holidays Discounted veterinary care for your four-legged family members An opportunity to make a valuable impact on over 800 veterinary hospitals nationwide
Join the team that supports the teams. At Mission Pet Health's Home Office in Birmingham, AL, our purpose is to provide world-class support to our network of 850+ animal hospitals nationwide. We manage the business side of veterinary medicinefrom Finance and HR to IT and Marketingso our 20,000+ hospital teammates can focus on what they do best: providing exceptional care to pets and their families. We are a veterinarian-led, people-focused, and pet-obsessed organization, founded on the belief that local practices thrive with autonomy and excellent support. Our award-winning culture is powered by our WAG values: Work Together, Amaze, and Grow. This philosophy has helped us be recognized by Newsweek as the #1 Most Loved Workplace in Healthcare and #11 in America for 2024. What's in it for you at our Home Office? When you join our team, you're not just starting a job; you're building a career with a tangible, lasting impact. You can expect: Unparalleled opportunities for personal and professional development. Industry-leading benefits in a culture where your well-being comes first. The chance to apply your expertise to support the future of veterinary care on a national scale. We're on a mission to be the greatest veterinary company in the world, and that mission is anchored by the incredible talent in our Home Office. If you're ready to make a difference for thousands of veterinary professionals and countless pets, we'd love for you to be a part of it! The Accounts Payable Specialist is responsible for executing daily accounts payable tasks, vendor reconciliation, and supporting invoice accuracy and timeliness across departments and locations. This role plays a vital part in maintaining vendor relationships, supporting acquisitions, and contributing to process improvements in a paperless, cloud-based environment. Primary Responsibilities
Process high volumes of invoices using the automated AP system (Palette), ensuring accurate coding and timely payments Monitor aging reports, open invoice logs, and queues for timely resolution Track recurring vendor invoices (utilities, subscriptions, etc.) to ensure continuity Manage invoice exceptions, discrepancies, and rejections in a timely manner Maintain strong working relationships with Hospital Managers and vendors to support invoice resolution and hospital operations Reconcile vendor statements, resolve discrepancies, and conduct regular follow-ups to prevent delays or service interruptions Review invoices during acquisitions and partner with Vendor Services to confirm vendors are converted to the appropriate accounts prior to bill pay; identify and escalate discrepancies, track conversion status to avoid delays or missed payments, and collaborate with Vendor Services, and AP leads to maintain accuracy and continuity during acquisition transitions Leverage accounts payable software automation tools to reduce manual entry and streamline workflows Support ongoing process improvements and documentation of standard operating procedures Support the maintenance of vendor details by ensuring bill-to, remit-to, payment terms, and payment preferences are accurate and kept up to date in vendor records, working with Master Data to confirm updates are completed Perform other duties as assigned within the nature and level of work Requirements
A minimum of one (1) year of accounts payable or general accounting experience Proficient in Microsoft Excel (VLOOKUP) Experience with accounting platforms Strong understanding of accounts payable processes, accruals, and GAAP Excellent attention to detail, organization, and time management skills Strong communication and interpersonal abilities Problem-solving mindset with a focus on process efficiency Ability to maintain confidentiality and handle sensitive information Ability to work a hybrid schedule Work with an organization recognized as #1 in Healthcare by Newsweek's Most Loved Workplaces in 2024. Online discount platform Collaborative team of people who live out our WAG values (Work Together, Amaze, Grow) Competitive salary Health, dental + vision insurance 401K with a company match Life insurance, short-term disability, and telemedicine Upward mobility and growth opportunities Generous paid time off and company-wide holidays Discounted veterinary care for your four-legged family members An opportunity to make a valuable impact on over 800 veterinary hospitals nationwide