Administrative Assistant Job at Robert Half in Saint Louis

We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Saint Louis, Missouri. This is a long-term contract position where you will play a vital role in ensuring smooth daily operations through effective administrative support. The ideal candidate will demonstrate excellent communication skills and the ability to manage multiple tasks efficiently.

Responsibilities:
• Provide comprehensive administrative support to ensure seamless office operations.
• Answer and manage inbound calls professionally while directing inquiries to appropriate personnel.
• Perform accurate and timely data entry tasks to maintain updated records.
• Assist with receptionist duties, including welcoming visitors and managing appointments.
• Coordinate and schedule meetings, preparing necessary documentation and materials.
• Maintain organized filing systems to ensure easy access to important information.
• Support various office functions by handling correspondence, reports, and other administrative tasks.
• Monitor and order office supplies to ensure availability of essential resources.
• Collaborate with team members to assist with special projects and deadlines.• Proven experience in administrative assistance or a similar role.
• Strong proficiency in handling inbound calls and directing inquiries.
• Skilled in data entry with high attention to detail and accuracy.
• Familiarity with receptionist duties, including greeting visitors and managing schedules.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong written and verbal communication skills.
• Ability to maintain a composed and detail-oriented approach in a fast-paced environment.